Executive assistant (Malaysia)

We’re Hiring: Senior Executive Assistant (MD Office)

Location: Kuala Lumpur, Malaysia

We are currently seeking a highly professional, discreet, and experienced

Personal Secretary to provide comprehensive administrative and executive

support to a senior member of leadership. This role is ideal for someone who

thrives in a fast-paced, international environment and is confident handling

sensitive information with the highest level of confidentiality.

Key Responsibilities

• Provide full spectrum secretarial and administrative support to senior

leadership.

• Manage complex calendars, meetings, appointments, and travel

arrangements.

• Coordinate internal and external meetings, including agendas, minutes,

and follow-ups.

• Handle confidential documents, correspondence, and reports with utmost discretion.

• Act as a key liaison between the executive office and internal/external stakeholders.

• Screen calls, emails, and communications, ensuring timely and appropriate responses.

• Arrange business travel (flights, accommodation, visas, itineraries).

• Prepare presentations, reports, and briefing materials.

• Track tasks, deadlines, and key action items to ensure smooth workflow.

• Support event coordination, including executive meetings and corporate functions.

• Maintain organized digital and physical filing systems.

Requirements

• Bachelor’s degree in business administration or a related field.

• Minimum 7 years of experience providing executive support to senior

leadership.

• Fluency in English, and additional language is a plus (French or Spanish)

• Strong organizational, multitasking, and time management skills.

• High level of integrity, discretion, and professionalism.

• Proficient in Microsoft Office tools.

• Flexible with working hours due to international engagements.

• Presentable, confident, and experienced in handling VIP interactions.