Executive Assistant

Executive Assistant
Real Estate | Development | Management
Location: In Person and hybrid
Compensation: Starting at $80,000+ opportunity for bonuses, increased compensation, and long-term growth

We are seeking a highly organized, proactive, and motivated Executive Assistant to become an integral part of a fast-growing real estate, development, and construction operation.

This is not a traditional assistant role. We are looking for someone who can help bring organization and execution to a fast-moving environment with many ongoing projects, meetings, deadlines, and responsibilities.

We need someone who does not simply wait for direction. We need a problem solver, a go-getter, and someone who can step in, take ownership, and help get things done.

The ideal candidate will become a true right hand and help ensure that important items do not fall through the cracks.

Preferred Qualifications

• Real estate experience strongly preferred
• Construction experience strongly preferred
• Real estate license is a major plus
• Bilingual (English/Spanish) is a major plus
• Strong organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple projects and priorities simultaneously
• Comfortable working in a fast-paced environment with changing priorities
• Strong technology skills and ability to quickly learn software and systems
• Comfortable working independently and making decisions

Responsibilities

Executive & Operations Support

• Keep track of ongoing projects, priorities, meetings, deadlines, and action items
• Help organize and manage daily workflow and responsibilities
• Ensure important tasks and follow-ups are completed on time
• Anticipate needs and proactively solve problems
• Help build systems and processes to improve organization and efficiency

Meetings & Project Coordination

• Attend meetings, property tours, job site meetings, and vendor meetings
• Take detailed notes and convert discussions into organized action items
• Follow up with all involved parties and help ensure execution
• Coordinate communication between clients, vendors, consultants, contractors, and team members

Real Estate Support

• Pull property information, listing data, and market information
• Assist with listings and transaction-related tasks
• Follow up with leads, prospects, agents, buyers, sellers, tenants, and vendors
• Help coordinate deal activity and keep transactions moving under broker supervision

Construction & Development Support

• Help track construction projects, bids, proposals, schedules, and timelines
• Coordinate with contractors, subcontractors, architects, engineers, and consultants
• Follow up on permits, project items, and responsibilities
• Assist in keeping active projects organized and on schedule

Administrative & Financial Support

• Track bills, invoices, payments, and due dates
• Prepare and send invoices
• Follow up on collections and outstanding balances
• Maintain organized files and records
• Assist with miscellaneous business and administrative responsibilities as needed

Who You Are

• A go-getter who takes initiative and gets things done
• Highly organized and naturally detail-oriented
• Someone who enjoys bringing order to chaos
• Comfortable taking ownership and figuring things out
• Not afraid to make calls and get answers
• Calm under pressure and capable of handling multiple moving pieces simultaneously
• Reliable, motivated, and excited to grow with a business

We are less focused on checking every box and more focused on finding the right person with strong work ethic, common sense, and the ability to become an important part of the team.

Please send your resume and a brief note explaining your experience why you believe you would be a good fit.

Pay: From $80,000.00 per year

Benefits:

• Paid time off
• Referral program

Experience:

• Real estate administrative: 3 years (Preferred)
• Construction: 2 years (Preferred)

Language:

• Spanish (Preferred)

License/Certification:

• Real Estate License (Preferred)

Ability to Commute:

• Los Angeles, CA 90012 (Preferred)

Work Location: In person