Legal Admin Assistant - BK Litigation (Hybrid) | Oakland)

LEGAL ADMINISTRATIVE ASSISTANT – BANKRUPTCY LITIGATION (OAKLAND, CA – HYBRID) Salary $100,000 - $107,000 We are seeking an experienced Legal Administrative Assistant to support our Bankruptcy Litigation team in Oakland. This is a hybrid role, with three days in the office and two days remote each week.

This position supports attorneys handling complex business bankruptcy and creditors’ rights matters , including Chapter 7 and Chapter 11 proceedings and related adversary litigation. The ideal candidate brings strong federal court experience, thrives in a fast-paced environment, and consistently delivers high-quality, detail-oriented work.

Total Rewards Competitive pay with annual merit increases; monthly bonus program; 401(k) with match and profit sharing; health, dental, and vision coverage; employer-paid life insurance; paid time off and holidays; wellness and EAP programs; professional development.

Key Responsibilities

• Provide administrative and litigation support to multiple attorneys across Chapter 7 and Chapter 11 matters, including creditors’ rights and trustee representations
• Prepare, format, proofread, and finalize pleadings, motions, and correspondence for filing in U.S. Bankruptcy Court
• Electronically file documents via CM/ECF and conduct research using PACER, ensuring compliance with federal and local bankruptcy rules (including Northern District of California requirements)
• Support adversary proceedings, including preparation and filing of complaints, motions, and related pleadings
• Track and manage critical deadlines, including bar dates, hearings, and court-imposed deadlines
• Coordinate service of process and filings in accordance with bankruptcy and federal rules
• Maintain complex calendaring and docketing across multiple active matters
• Communicate with courts, clients, and internal teams as needed
• Assist with conflict checks, engagement letters, and matter intake
• Organize and maintain case files, including preparation of binders and materials for hearings or trial
• Collaborate with internal departments to ensure timely and accurate completion of work

This role requires flexibility during periods of high workload and a proactive, team-oriented approach to supporting attorneys and the broader litigation team.

Required Qualifications

• 5+ years of experience as a Legal Administrative Assistant supporting business bankruptcy and/or bankruptcy litigation
• Strong working knowledge of U.S. Bankruptcy Court procedures, including CM/ECF filing and PACER
• Experience supporting adversary proceedings and federal court litigation processes
• Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Strong document formatting skills, including pleadings and court-compliant filings
• Excellent attention to detail, organization, and ability to manage competing deadlines
• Strong command of grammar, spelling, and legal formatting standards
• Ability to handle confidential information with professionalism and discretion

Preferred Qualifications

• Experience supporting creditors, trustees, or financial restructuring matters
• Familiarity with Northern District of California Bankruptcy Court procedures
• Experience with iManage, Intapp, and docketing/calendaring systems
• Experience preparing tables of contents and tables of authorities
• Exposure to bankruptcy appeals, avoidance actions, or complex litigation matters

Why Fennemore Fennemore is a forward-thinking law firm committed to innovation, collaboration, and delivering exceptional client service. Our teams work on sophisticated, high-impact matters in a supportive and professional environment where efficiency and new ideas are valued.

In this role, you’ll work alongside experienced bankruptcy attorneys on complex matters while contributing to a high-performing, collaborative team.

Please Consider Applying Fennemore is an equal opportunity employer. If your experience is close to what you see here—even if not an exact match—we encourage you to apply. If you need a reasonable accommodation at any point in the process, please let us know.

Salary range: $100,000 – $110,000 annually