Executive Personal Assistant

Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our company executive. The ideal candidate will possess communication skills and a strong ability to manage multiple tasks efficiently. This role is essential in ensuring that day-to-day operations run smoothly, allowing our executives to focus on strategic initiatives.

Duties

• Manage and maintain executive calendars, scheduling appointments and meetings while prioritizing urgent requests.
• Provide executive administrative support, including preparing reports, presentations, and correspondence.
• Handle phone calls/emails with professionalism and courtesy, demonstrating excellent phone etiquette.
• Organize and maintain files, ensuring that all documents are easily accessible and up-to-date.
• Assist with all position responsibilities as needed, and ability to drive to multiple branch locations.
• Perform clerical tasks such as data entry, filing, and proofreading documents to ensure accuracy.
• Utilize Apps for document creation, collaboration, and communication with team members.
• Must be able to travel throughout California to subsidiaries to implement strategies

Skills

• Strong phone etiquette with the ability to communicate effectively in a professional setting.
• Proven experience in providing executive administrative support in a fast-paced environment.
• Excellent organizational skills with a keen eye for detail in filing and document management.
• Strong proofreading abilities to ensure all communications are clear and error-free.
• Experience in front desk operations or customer service roles is a plus.
• Ability to manage multiple priorities while maintaining a high level of professionalism for Executive’s company and personal tasks.

Join our team as a Personal Assistant and contribute to the success of our organization by providing vital support that enhances productivity and efficiency!

Job Types: Full-time, Part-time, Contract

Pay: $18.00 - $22.00 per hour

Benefits:

• Employee discount
• Flexible schedule

Work Location: In person