Virtual Assistant — Fashion Operations & Brand Suppor

About the Role

MAE is a Kuwait-based luxury fashion house operating two brands — FORGE and HOWSHEWEARSIT. We are seeking a highly organised, fashion-literate Virtual Assistant to support the founder directly across brand operations, supplier coordination, and content management.

This is a remote role. You will work directly with the founder and be trusted with brand communication, supplier relationships, and social media presence. Precision, professionalism, and reliability are non-negotiable.

Role Description

Operation & Sourcing

• Supplier and manufacturer communication — follow-ups, sample tracking, shipping coordination

• Managing DHL and courier logistics for samples and production

• Researching and vetting new suppliers, factories, and sourcing contacts

• Organising production timelines and tech pack documentation

• Inbox management and professional correspondence on behalf of the founder

Operation & Sourcing

• Scheduling and publishing content across Instagram and Pinterest

• Drafting captions in the brand voice — minimal, editorial, precise

• Curating Pinterest boards aligned with brand aesthetic

• Coordinating content calendars and shoot schedules

• Monitoring brand mentions and responding where appropriate

Social Media & Content

• Scheduling and publishing content across Instagram and Pinterest

• Drafting captions in the brand voice — minimal, editorial, precise

• Curating Pinterest boards aligned with brand aesthetic

• Coordinating content calendars and shoot schedules

• Monitoring brand mentions and responding where appropriate

General Brand Support

• Managing the founder’s email and task priorities

• Research tasks — competitor analysis, press opportunities, event sourcing

• Maintaining internal documents, trackers, and operational systems

• Supporting launch preparation and campaign coordination

This is a remote role. You will work directly with the founder and be trusted with brand communication, supplier relationships, and social media presence. Precision, professionalism, and reliability are non-negotiable.

Qualifications / You Are

• Fashion-literate — you understand how the industry operates and follow it with genuine interest

• Familiar with luxury brand standards — tone, communication, and presentation matter to you

• A strong communicator — professional, precise, and confident across email, social, and client-facing correspondence

• Organised and operationally sharp — you manage multiple tasks without dropping detail

• Comfortable with supplier and manufacturer correspondence — follow-ups, sample tracking, and production coordination are second nature

• Skilled at social media management — you can schedule, caption, and curate content that fits a brand world, not just fill a grid

• Sales-aware — you understand how to support revenue activity, client relationships, and brand conversion without being transactional

• A precise writer — emails, captions, and documents are clean, professional, and editorial in standard

• Proactive and self-directed — you identify what needs doing and do it without daily supervision

• Reliable from day one — available Monday to Friday, responsive during agreed hours, and accountable for output

• Experienced in virtual assistance, fashion industry support, or brand management — this is a plus, not optional

Requirements

• Minimum 2 years experience in fashion operations, sourcing, or brand support

• Demonstrated experience managing social media for a fashion or luxury brand

• Excellent written English — professional and editorial standard

• Experience with Instagram, Pinterest, and content scheduling tools

• Familiarity with production processes, supplier communication, and sample management

• Strong organisational skills and attention to detail

• Portfolio or examples of previous fashion brand work required

Details

- Rate: $10–$15 per hour based on experience

- Schedule: Monday to Friday

- Location: Remote — any timezone considered

- Start: Immediate

How to Apply

Send your application to:

[email protected]

[email protected]

Your application must include:

1. A brief introduction — who you are and your fashion background

2. Your relevant experience in operations, sourcing, or social media

3. Examples or portfolio of previous fashion brand work

4. Your availability and timezone

5. Your rate expectation within the $10–$15 range

Applications witho…