Finance Assistant

UFW FOUNDATION JOB POST

TITLE:

Finance Assistant

FLSA STATUS:

Hourly (Non-Exempt)

LOCATION:

Remote.

HIRING RANGE:

$19.00 to $21.00, hourly.

About UFW Foundation: For 20 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay, and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is one of the largest federally accredited immigration legal service providers in the state of California. The organization has staff in Arizona, California, Georgia, Illinois, Michigan, New York, and Washington state.

SUMMARY: The Finance Assistant is responsible for the administrative support of the Chief Financial Officer, as well as supporting the Grants and Fiscal Compliance team. The primary duties of the Finance Assistant will include, but are not limited to recording deposits, payments, and receipts to the appropriate program and accounts, as well as providing high-level general clerical support. The Finance Assistant is required to maintain a collaborative working relationship with UFW Foundation staff. The Finance Assistant will report to the Chief Financial Officer. Secondary duties will include assisting the Director of Grants and Budgets and the Controller with various AP/AR duties and responsibilities as directed.

ESSENTIAL FUNCTIONS: (This is not an exhaustive list)

• Assist Chief Financial Officer with preparation of presentation materials of financial matters, including those of a confidential nature; prepare various reports, statistical data, and other materials as directed; prepare, format, edit, proofread, and revise written materials for accuracy.
• Assist with maintaining grant information in various accounting systems including Travel and Expense (currently Concur), Accounting (currently Acumatica) and Budgeting (currently Workday).
• Reconcile monthly payments and fees (including but not limited to Merchant Store revenue, online donations).
• Maintain confidentiality of all financial data.
• Plan, coordinate, and successfully execute a variety of business requests.
• Prepare spreadsheets, schedules, reconciliations, and analysis including:
  • monthly balance sheets for various general ledger accounts
  • Bank Reconciliations
  • Trend Analysis and activity detail
• Other duties as assigned.

MINIMUM REQUIREMENTS:

The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas:

• Ability and willingness to contribute to the high functioning of the Finance Team.
• Ability to organize, prioritize and manage multiple priorities and function independently and as a team member.
• Analytical and detail oriented yet able to look at the whole picture to meet deadlines.
• Collaboration. Ability to work with teammates in a professional and solutions-oriented manner.
• Dedication to Mission. A genuine interest in immigrant and farm worker rights.
• Demonstrated ability to speak and write in a succinct, informative, and respectful manner such that content, expectations and timelines are clearly understood by diverse audiences.
• Excellent interpersonal and business communication skills, both written and verbal and strict adherence to confidentiality.
• Proficiency in Excel.
• Si Se Puede® (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking.
• Flexibility, Speed, and Precision. Ability to adjust quickly to constantly changing priorities with speed, precision, and accuracy.
• Understanding of concepts, principles and practices of funding agency relations and compliance requirements.
• You thrive in a dynamic environment. You’re at ease with rapid change and are flexible to adjust to the changing needs of your team. You enjoy working collaboratively but are also able to get things done on your own.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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