Development Assistant

ABOUT LMCC

LMCC is Manhattan’s Arts Council—a dynamic non-profit organization with a 50 year history of supporting and connecting artists and communities throughout Manhattan.

Founded in 1973, LMCC serves hundreds of artists and tens of thousand of audiences each year through robust Re-granting and Artist Residency Programs as well as a dynamic calendar of free public art events throughout Manhattan and at the Arts Center at Governors Island—a 40,000 square foot arts center that is activated year round with public programs and art exhibitions.

We are a 15 person team of passionate and devoted arts leaders and administrators, providing funding, studio and rehearsal space, professional development, and leadership in cultural planning and advocacy. All activities and operations are supported by a $6M budget and the leadership of an engaged Board of Directors.

WHO WE ARE LOOKING FOR

LMCC seeks a full-time non-exempt Development Assistant to join the Institutional Advancement team. This key role will be responsible for supporting the department’s administrative operations and cultivation events. The Development Assistant will additionally support the Director of Development on all administrative aspects pertaining to LMCC’s Board of Directors and Associate Board, acting as a main point of contact to the Board members.

DUTIES AND RESPONSIBILITIES:

The Development Assistant is responsible for the following tasks and projects in addition to any other work as assigned by their manager, the Director of Development:

Development-Specific Duties and Responsibilities (50%)

• Provides key administrative support to department staff, including maintaining and updating contact details for grant portals, submission of any grant compliance materials, scheduling meetings, preparing materials and correspondence, and reconciling income and expenses with the Finance and Operations department on a regular basis.
• Processes all contributed income on a weekly basis, including grant payments, donations, sponsorships, and in-kind support from all stakeholders. Records all income in Salesforce and prepares and sends donation acknowledgement letters.
• Acts as a main, organization-wide point of contact for the Salesforce database, and provides integral data support, including donor record upkeep, list management, cultivation or “moves” management, and analytical reporting, with a focus on pristine data integrity.
• Supports the Director of Development and IA staff in the implementation of all direct-mail and email campaigns for individual and Board donors as well as Membership Program, including the annual calendar and fiscal-year-end appeal campaigns.
• Carries out prospect research and briefings for individual and corporate funders

Event Support (25%)

• Works closely with the Director of Development, Grants Manager, and Institutional Advancement staff on the implementation of LMCC’s ongoing fundraising events, including the annual gala, The Downtown Dinner. Duties include:
• Assisting in the development and distribution of invitations and sales cycle materials
• Maintaining department tracking documents across projects and areas including event budgets, solicitation for sponsors and donors, gift receipts, and RSVP’s.
• Act as the main point of contact for vendors both in event planning and day-of.
• Supporting all aspects of guest and production logistics, including check-in lists, seating, and honoree correspondence
• Assisting with day-of logistics, including event setup and strike, vendor and guest liaisons, etc.

Board Support (25%)

• Facilitates communication with LMCC’s Board of Directors including scheduling of committee meetings, all sub-committee and task force meetings, and Board meetings.
• Coordinates all logistics for board meetings and receptions including creating agendas and information packets, managing hospitality, and ensuring the smooth execution of the meetings and events.
• Assists in matters pertaining to Board compliance such as Conflict of Interest forms, special votes for authorization, annual elections/ballots. Role is expected to attend all Board meetings and take minutes.
• Schedules meetings with prospective Board candidates as well as existing Board members to request support.
• Assists in annual Board pledge processes, both documenting and soliciting
• Prepares packets for new Board members and other packages related to Board cultivation as needed.
• Assisting the Director o…