Executive Staff Assistant, Academic Support, UC Blue Ash College

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UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.

About UC Blue Ash The University of Cincinnati Blue Ash College (UCBA) is one of the largest regional colleges in Ohio. At UC Blue Ash, we value the wide-ranging experiences and perspectives of those in our community, as well as the individual talents of our students, faculty and staff. The college is in Blue Ash, Ohio, fifteen miles north of the uptown campus, on 135 acres in a park-like setting. We offer primarily associate degrees in career and transition programs, as well as general education courses and technical baccalaureate degrees to approximately 5,100 students. We value excellent teaching and personalized student support to help students achieve their goals, whether the goal is to enter a career or to continue education. The college is a recipient of the Cincinnati Business Courier 2021 Best Places to Work award, and, in 2025, earned national recognition for student opportunity and success by being named an “Opportunity College” by the American Council on Education and Carnegie Foundation. This distinction is awarded to institutions that serve as national models for advancing student success.

Job Overview The University of Cincinnati Blue Ash College invites applications for our Executive Staff Assistant in our Academic Support Department.

The Executive Staff Assistant serves as the primary point of contact for the Dean’s Office Suite, providing administrative and operational support to the Academic Affairs team. This role is responsible for coordinating daily activities, ensuring efficient office operations, and supporting departmental initiatives. The Executive Staff Assistant reports to the Associate Director of Academic Affairs.

This will be a position with 83% full-time equivalency (FTE). This is an hourly, benefits eligible position. The candidate would only work 10 out of 12 months of the year, 40 hours per week. Each year, work would begin the first Monday in August and end the last Friday in May with no scheduled hours during June and July. This position is not eligible for visa or green card sponsorship.

Essential Functions

• Serve as the primary point of contact at the front desk of the Dean’s Suite, assisting faculty, staff, students, and visitors through phone and in-person interactions.
• Manage and coordinate scheduling for Academic Affairs staff, including meetings and events.
• Review and approve campus event location requests according to college guidelines.
• Coordinate and order catering for departmental events and meetings.
• Maintain and update department websites to ensure accurate and current information.
• Purchase office supplies and manage inventory for the department.
• Provide general administrative support and perform other duties as assigned.

Required Education

• Bachelor’s Degree
• Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement

Required Experience One (1) year of relevant work experience

Additional Qualifications Considered

• Effective oral and written communication skills and demonstrated organizational skills.
• Demonstrated proficiency in Microsoft Office.
• Experience using Microsoft Teams.
• Ability to learn and effect…