Executive Assistant

Executive Assistant (Full-Time, In-Person)

- Millbrae, CA (San Francisco / Peninsula)
- Full-Time | In-Office

About the Role

We’re hiring a high-performing Executive Assistant to directly support a fast-moving founder across multiple businesses. This role is critical — you’ll serve as the operational backbone, helping manage priorities, protect time, and keep everything running smoothly.

This is not a passive admin role. We’re looking for someone proactive, detail-obsessed, highly organized, and comfortable operating in a fast-paced, high-standard environment.

If you thrive under pressure, anticipate needs before being asked, and take ownership without hand-holding — you’ll do well here.

Key Responsibilities

• Manage complex calendars, scheduling, and shifting priorities
• Coordinate meetings, travel, events, and logistics
• Oversee inbox management and communication follow-ups
• Track projects and ensure deadlines are met across multiple businesses
• Handle confidential information with discretion
• Assist with operational tasks, documentation, and process organization
• Serve as a gatekeeper and strategic right hand to the executive

Ideal Candidate

• Highly organized with strong attention to detail
• Extremely responsive and reliable
• Calm under pressure; adaptable in fast-paced environments
• Strong written and verbal communication skills
• Able to anticipate needs and solve problems independently
• Tech-savvy (Google Workspace, Slack, project management tools, etc.)
• Previous Executive Assistant experience preferred

Requirements

• Must be located in the San Francisco / Peninsula area
• Must be able to work full-time, in person in Millbrae
• Bachelor’s degree preferred

What This Role Offers

• High-level exposure across multiple businesses
• Opportunity to grow into expanded leadership responsibilities
• Direct mentorship and proximity to executive decision-making
• Fast-paced environment with high standards and high trust

Job Type: Full-time

Pay: $50,000.00 per year

Location:

• Millbrae, CA 94030 (Preferred)

Ability to Commute:

• Millbrae, CA 94030 (Required)

Work Location: In person