Operations & Executive Assistant
- Source: Indeed
- The Artist Lab
- $41,600 to $62,400 /yr
- Hybrid
- Irvine
- Full-Time
- Mid level
Job Description
About the Role
We are looking for a highly organized, proactive Operations & Executive Assistant to support the founder and leadership team at Matrix Education Group. This role is ideal for someone who can balance people coordination, operational execution, and administrative oversight in a fast-growing education environment.
Key Responsibilities
- Hiring & Onboarding Support
* Coordinate and conduct initial candidate interviews
* Manage hiring pipelines and candidate communication
* Lead onboarding processes for new hires (documentation, training coordination)
* Act as liaison between new hires and studio directors
- Operations & Management Support
* Track projects, timelines, and internal deadlines
* Set up systems to ensure accountability across teams
* Coordinate communication between founder and studio directors
* Follow up on key action items and ensure execution
- Administrative & Financial Oversight
* Review and track payments with accountant
* Assist in basic financial organization (invoices, payroll coordination)
* Ensure accuracy and timeliness of payments
* Support internal reporting and documentation
Qualifications
* 1+ year experience in admin, operations, HR, or coordination roles
* Strong organizational and time management skills
* Excellent communication (English required; Chinese is a plus)
* Detail-oriented with high accountability
* Comfortable working in a fast-paced, multi-project environment
* Proactive mindset — able to anticipate needs, not just follow instructions
What We’re Looking For
* Someone who can think like an operator, not just an assistant
* Strong sense of ownership and follow-through
* Ability to handle both people-facing tasks and backend coordination
* Long-term growth mindset (this role can expand into operations manager)
Pay: $20.00 - $30.00 per hour
Education:
- Bachelor’s (Preferred)
Language:
- Mandarin (Preferred)
Location:
- Irvine, CA 92612 (Preferred)
Work Location: Hybrid remote in Irvine, CA 92612
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