Administrative & Studio Assistant

Benefits:

• Bonus based on performance
• Company parties
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development

Position Title: Administrative Assistant

Classification: Exempt / Part-Time

About Us: Founded in May 2014 as a 501(c)(3) organization, Jazz Hands For Autism is a talent advocacy group that uses a strength-based approach to empower musicians with autism and amplify their voices by providing necessary resources and avenues that will assist them with forging a rewarding and career path as a working musician.

Our Mission: Provide platforms and avenues where musically inclined individuals on the autism spectrum can express and explore their talents.

Our Vision: We are working towards a world where individuals on the autism spectrum are fully integrated members of society who are confident in their ability to make valued social, cultural and economic contributions in their communities.

Our Values:

• Music First!: We believe that our staff, students, and performers are musicians first; autism comes second. At Jazz Hands For Autism, We are all about T.H.E. M.U.S.I.C.
• Creative Growth: Harness the self and the talents within by exploring new abilities.
• Confidence: We work to enable the realization of the power of expression, and freedom with that expression.
• Unity: We work to create an atmosphere of unity and equality.
• Support: We work to encourage the development of confidence in abilities and talents.
• Inclusivity: We are a community that welcomes individuals of all backgrounds, and we want everyone we work with to know that their contributions are valued.
• Community: We work to create an atmosphere that fosters relationships, teamwork, and camaraderie across the spectrum and with individuals without autism.

We are seeking a highly motivated, reliable and creative individual to join our team. The ideal candidate is someone who truly loves working with teens and adults on the autism spectrum and is passionate about spreading the gift of musicianship. The ideal candidate is also someone with a high level of creativity and strong organizational skills.

Summary Of Position The Administrative Assistant plays a key role in accomplishing our mission of providing opportunities for our students on the autism spectrum to express and explore their talents. Administrative Assistants are tasked with performing routine clerical and administrative duties, including but not limited to organizing files, preparing documents, scheduling appointments, and supporting other staff.

Essential Functions And Responsibilities

• Warmly greet clients and prospective clients as they come into the school.
• Schedule and leads tours for prospective students and parents
• Receive and make calls/send emails to prospective students, current students, & teachers.
• Call, Email or Text reminders to students/clients; Alert students and parents if student did not show up.
• Direct students/teachers to their appropriate studios as needed.
• Help students solve minor problems.
• Provide general administrative office support (emailing, filing, copying, mailing, answering phone calls, etc.)
• Open and close out office/studio
• Monitor and track inventory of equipment (instruments, computer lab, laptops, microphones, cords, etc.)
• Set up and pack up recording equipment, instruments, computers, etc. Install and update software as needed.
• Maintain a clean and orderly office and studio.
• Manage room reservations of the studio
• Assist with maintaining the school schedule and sending updates about general JHFA policies and other announcements
• Create training manuals and standard operating procedures for various tasks within the organization
• Coordinate and manage appointments with students with autism to discuss course registration, ensuring a comfortable and accommodating setting for meetings and providing flexibility in scheduling.

Requirements

• Excellent written and oral communication, organizational and interpersonal skills. Ability to communicate effectively and professionally in writing and in person.
• Excellent customer service attitude - friendly, helpful attitude, and reliable.
• Effective time management and organizational skills
• Adaptable to changes in the workplace
• High level of professionalism, diplomacy, discretion, and confidentiality.
• A positive, proactive attitude with a …