Executive Assistant: Energetic Captain of Multitasking

+ Executive Assistant: Energetic Captain of Multitasking, a Scheduling Wizard, an Enthusiastic Workflow Guru, and Chief Doingness Officer

Have you ever organized stacks of random papers, so meticulously that it looked like a Scottish fortress (or at least thought you could)? Do you mark your calendar so diligently that people think Swiss engineering was involved? Are you able to employ creative problem-solving techniques and critical thinking energetically and enthusiastically? If so, this position may be for you!

Full disclosure: this position is for a dynamic home-office environment and an ideal candidate will wear multiple hats: a personal assistant, a house manager, and an administrative assistant. And because I have the budget for only one person at this time – I am looking for the superhuman, with all these qualities in ONE small package. The pay will start between $30-$37/hr and will increase when justified with the opportunity for additional task-related bonuses.

While I would entertain a part-time work schedule, an ideal candidate will be willing to perform a full-time job helping me (and sometimes helping a few members of my team) with everyday tasks both at home and online for work.

In order to determine if this position is the right fit for both of us, it is only fair to share a bit about the work, my family, and my personal self with you too:

My wife and I recently moved to Pleasant Hill from Cupertino and before that Atlanta. We have a couple of little ones (7 & 4). The two of them are the joy of our life, and we have been told by multiple teachers and nannies that they are great kids to be around. Both our kids are school bound, so most of the time they are not home during the workday.

Taking care of our little ones is NOT part of the deal and nor is that in the job description.

In fact, we have a full-time nanny whose job is to take care of our daughter and son. However, it is important that an ideal candidate is familiar with the dynamics of a full-time father and employer and comfortable being around kids, as well as upholding certain health and safety measures all while contributing to the fast- paced and high-energy environment of a home office.

At the same time, I manage remote teams and business operations, so this role also involves significant task management, communication coordination, scheduling, follow-through, and helping keep moving parts from becoming flying parts.

The right person for this role is proactive, resourceful, highly organized, emotionally intelligent, adaptable, and capable of handling both professional and personal responsibilities with confidence and discretion. Bonus points if you can anticipate problems before they happen … or at least before I notice them.

If this sounds like the kind of challenge you would genuinely enjoy, I’d love to connect and schedule a conversation.

Cheers,

Ray Bolouri

PS: a definite plus if you know GTD (or have heard of the term).

+ Essential Job Functions

• Communication and Correspondence: Manage email inboxes, respond to or appropriately route messages, and ensure timely and efficient communication. Draft, edit, and proofread emails, letters, reports, and other documents with a high degree of accuracy and professionalism.
• Information Management: Maintain and organize files, records, and documents in both physical and digital formats. Conduct research and compile information on various topics, providing clear summaries, insights, and analysis as needed.
• Personal Assistance: Provide personal support by managing appointments, coordinating errands, and handling additional personal tasks as required.
• Confidentiality and Discretion: Handle sensitive and confidential information with the highest level of professionalism, integrity, discretion, and attention to detail.

+ Education and Experience

• Proven experience as an Executive Assistant or in a similar role, with responsibility for managing both administrative and personal matters.
• Bachelor’s degree (BA or BS) preferred.
• Proficiency with productivity software and comfort using AI-powered tools and technologies.
• Strong problem-solving skills with the ability to exercise sound judgment and make effective decisions.
• Flexibility to work outside standard business hours as needed.
• Exceptional written and verbal communication skills are essential.

+ Compensation and Benefits

• Competitive compensation starting at $30+ per hour,…