Assistant Executive Director

ASSISTANT EXECUTIVE DIRECTOR – AIA SAN MATEO COUNTY CHAPTER

The San Mateo County Chapter of the American Institute of Architects (AIA) is a

501(c)(6) non-profit professional organization seeking a part-time Assistant

Executive Director. This is a versatile position wearing many hats and has the

potential for long term growth and leadership within our organization.

WORK LOCATION & SETUP

This is primarily a remote position, with responsibilities that include supporting

in-person event planning, hosting, and related on-site preparation. A flexible,

cloud-based work environment is supported. The chapter will provide all

necessary software required for the role. This position requires use of the

contractor’s own computer.

ROLE AND RESPONSIBILITIES

Specific responsibilities may include but are not limited to:

● Communications: Manages and maintains the AIASMC chapter’s website and

social media accounts daily; shares news, events, other chapters, state and

national AIA’s updates as needed via email, newsletter, social media (LinkedIn,

Facebook, and Instagram) and the website. Curates weekly newsletter with the

Executive Director and board members.

● AIA San Mateo County’s AIA Continuing Education programming:

Promote events through newsletters, website, and social media.

● Programs and Events: Work with the Programming Committee and event

chairs to support planning, promotion, and execution of chapter events.

Responsibilities may include website updates, newsletter and social media

outreach, tracking registrations, collecting fees, coordinating venues and

catering, and assisting with speaker technical needs. Support for virtual events

(e.g., Zoom) may also be required. In-person events require local travel and

on-site support as needed. Responsibilities will vary depending on each event

and the evolving needs of the chapter.

● Membership: Reach out to new AIA SMC members on a quarterly basis or as

needed to support engagement and awareness of upcoming chapter events and

resources.

● Member engagement: Member engagement may include supporting outreach

and communication efforts to keep members informed and connected. This may

involve assisting with updates, event promotion, and follow-up communications.

The approach will remain flexible and evolve based on the needs of the Chapter

and its members.

PROFESSIONAL EXPERIENCE & QUALIFICATIONS

● Must reside in San Mateo County or the vicinity.

● Relevant bachelor’s degree or higher education; comparable work

experience will be considered in lieu of a bachelor’s degree.

● Design and marketing background strongly preferred. Proficiency in WordPress,

LearnDash, Microsoft Office, Google Drive, Zoom, Canva, and familiarity with

Eventbrite, Mailchimp, QuickBooks, Instagram, Facebook, LinkedIn, and Adobe

Creative Suite is highly desirable. AI knowledge encouraged.

● Attention to details and graphic design. Excellent writing and

communication skills with a respectful and collaborative approach to

fostering relationships with members, industry professionals, community

leaders, and board members.

● Basic understanding of the AIA, architectural, design, and construction

professions and the role of architects in the public realm.

● Administrative operations experience and board relations.

EQUAL EMPLOYMENT OPPORTUNITY

AIA San Mateo County provides equal employment opportunity (EEO) to all

applicants without regard to race, color, religion, gender, sexual orientation, gender

identity, national origin, age, disability, genetic information, marital status, amnesty,

or status as a covered veteran, in accordance with applicable federal, state, and

local laws.

COMPENSATION

The part-time position anticipates an average of 6-8 hours of work per week (at most

32 hours per month), primarily during business hours, with some evening/weekend

hours for meetings, events (virtual and in-person), and conferences. Local travel is

required to support chapter events .

The hourly rate of pay will be $28 to $32 per hour; the specific amount will be based

on the candidate’s experience.