Executive Administrative Assistant

Company Summary

Coeur Mining is a U.S.-based, well-diversified, growing, precious metals producer with five wholly-owned operations: the Las Chispas silver-gold mine in Sonora, the Palmarejo gold-silver complex in Mexico, the Rochester silver-gold mine in Nevada, the Kensington gold mine in Alaska and the Wharf gold mine in South Dakota. In addition, the Company wholly-owns the Silvertip silver-zinc-lead exploration project in British Columbia.

Coeur is the only mining company with headquarters in Chicago. The office is conveniently located in the heart of downtown Chicago, near public transportation. Coeur offers a flexible, hybrid work model and a culture that prioritizes health and safety, teamwork, career development, and growth. We are a growing business with various opportunities in accounting, IT, engineering, technical services, HR, and other corporate functions. If you want to grow your career in a progressive, team-oriented environment, apply today.

Position Summary

The Administrative Assistant will provide day-to-day support to the Executive Assistant (EA) to the CEO and other corporate departments, ensuring smooth operations and efficient handling of administrative tasks. This role is ideal for an organized, detail-oriented individual eager to support in a dynamic environment.

Key Responsibilities

• Provide general administrative support to the Executive Assistant, including scheduling, meeting preparation, and follow-ups.
• Assist with calendar management, coordinating internal and external meetings.
• Draft, proofread, and format correspondence, reports, and presentation materials.
• Help organize travel logistics, itineraries, and expense reporting.
• Maintain accurate filing systems (electronic and paper) and ensure documents are organized and accessible.
• Support coordination of events, board meetings, and company-wide communications.
• Track and manage office supplies, materials, and vendor requests as needed.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform other duties and projects as assigned.

Qualifications

• Bachelor’s degree preferred, or equivalent work experience.
• 1+ year of administrative, office, or internship experience preferred.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint, etc.).
• Excellent verbal and written communication skills.
• High attention to detail, with strong organizational and multitasking abilities.
• Professional demeanor with strong interpersonal skills.
• Ability to exercise discretion, confidentiality, and sound judgment.

The salary range offered for this role is USD $70,000–$75,000. The salary range is a good-faith estimate. The salary offer to the successful candidate will be based on job-related education, training, and/or experience. The salary offer will not be based on a candidate’s salary history at other jobs, and by law, Coeur Mining will not seek information about salary history, and candidates should not share such information with Coeur Mining. Coeur Mining provides a comprehensive benefits package including retirement benefits, health benefits, paid time off, parental and caregiver leave, life and accident insurance, and other voluntary and well-being benefits. Coeur Mining also provides a discretionary bonus program that may include an equity component.