Operations Manager / Executive Assistant

Operations Manager / Executive AssistantAbout the Role

We are seeking a highly organized, proactive, and detail-oriented Operations Manager / Executive Assistant to support the day-to-day operations of multiple healthcare-related companies. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and understands the importance of compliance, organization, and operational efficiency in healthcare businesses.

The ideal candidate will act as a key operational partner to leadership, helping ensure company operations run smoothly while maintaining compliance, administrative oversight, and financial coordination across several entities.

This is a hybrid position, and candidates must be located within the Greater Los Angeles area with the ability to work in-office a minimum of 1–3 days per week, depending on operational needs and priorities.

Key ResponsibilitiesOperational & Administrative Support

• Manage and coordinate daily operational workflows across multiple healthcare companies
• Serve as a central point of communication between leadership, staff, vendors, and external partners
• Assist executives with scheduling, meeting coordination, travel arrangements, and task follow-up
• Maintain organized digital records, contracts, licenses, and company documentation
• Help streamline office systems, procedures, and internal processes for efficiency

Compliance & Healthcare Administration

• Ensure all company licenses, certifications, insurance policies, and registrations remain active and up to date
• Monitor and maintain healthcare compliance requirements, HR documentation, and regulatory deadlines
• Coordinate with insurance providers, credentialing entities, legal teams, and HR vendors
• Assist with audits, policy tracking, compliance reporting, and operational documentation
• Support onboarding and offboarding processes for employees and contractors

Human Resources Support

• Help maintain employee records, onboarding paperwork, compliance training, and HR files
• Coordinate employee benefits information and ensure HR systems remain current
• Track staff certifications, renewals, and required healthcare documentation
• Support recruiting coordination, interview scheduling, and employee communication

Financial & Revenue Cycle Support

• Assist with expense tracking, invoice management, vendor payments, and operational budgeting
• Help monitor accounts receivable, claims follow-up, and revenue cycle management processes
• Coordinate with billing teams to ensure timely collections and accurate reporting
• Support financial organization and reporting for leadership review

Project & Executive Support

• Help execute special projects and operational initiatives
• Follow up on outstanding action items and ensure deadlines are met
• Prepare reports, spreadsheets, presentations, and operational summaries
• Anticipate leadership needs and proactively solve problems before they arise

Qualifications

• Previous experience in operations management, executive assistance, healthcare administration, or office management
• Strong understanding of healthcare operations and compliance preferred
• Experience supporting multiple companies, departments, or executives is a plus
• Excellent organizational skills with strong attention to detail
• Ability to prioritize tasks and manage competing deadlines
• Strong written and verbal communication skills
• Proficiency with Google Workspace, Microsoft Office, and project management tools
• Experience with healthcare billing, credentialing, HR systems, or revenue cycle management preferred
• Must be located within the Greater Los Angeles area and able to reliably commute for in-office work

Ideal Candidate Traits

• Highly dependable and self-motivated
• Problem-solver with a proactive mindset
• Professional, discreet, and trustworthy
• Comfortable working independently while managing multiple moving parts
• Able to adapt quickly in a growing and evolving organization
• Strong follow-through and accountability

Compensation & Benefits

• Competitive compensation based on experience
• Opportunity for growth within expanding healthcare organizations
• Hybrid work environment with operational flexibility
• Collaborative leadership team
• Paid time off and additional benefits may be available based on role structure

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Pay: $30.00 - $40.00 per hour

Benefits:

• 401(k)
• Denta…