NERA Executive Assistant (San Francisco)

Company:

NERA

Description:

Since 1961, NERA ( https://www.nera.com ) has provided unparalleled guidance on the most important market, legal, and regulatory questions of the day. Our work has shaped industries and policy around the world. Our field-leading experts and deep experience allow us to provide rigorous analysis, reliable expert testimony, and data-powered policy recommendations for the world’s leading law firms and corporations as well as regulators and governments. Our experience, integrity, and economic ingenuity mean clients can depend on us in the face of their biggest economic and financial challenges.

We have an immediate opening for an Executive Assistant in our San Francisco office.

Job Description:

The Executive Assistant provides high-level support to Senior Managing Directors, Managing Directors and their teams and will be involved in various project management and complex administrative tasks that are often highly confidential and time sensitive. You will help manage deadlines, analyze and organize information, and request information from others. Working in a team environment, this role requires excellent attention to detail and accuracy. You must be able to effectively multi-task and be very flexible to work as part of project teams in a fast-paced environment.

This role provides an opportunity to work in a collegial but intellectually challenging environment and learn about a variety of topics, including the intersection between public policy and economics. The successful candidate will be an integral part of a team dedicated to producing first-class work in high profile, “bet the firm” litigation matters and in the creation of impactful white papers on important economic and public policy issues. You will also learn the ins and outs of the business processes used by one of the world’s leading economic consulting firms, including information technology, billing and contracting, and time management.

Responsibilities include:

• Formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control
• Preparing and editing figures and graphics in expert reports; working with graphics professionals to coordinate publications consistent with NERA style guidelines
• Creating Word, Excel and PowerPoint files that adhere to company identity and document standards
• Conducting basic research
• Coordinating meetings (internal and external venues) including room booking, vendor/AV set up, material preparation, security registration, and meal catering across multiple time zones
• Entering new project opportunities, checking for conflicts, and locating client information using NERA’s global database
• Preparing client engagement letters
• Working with NERA/OWG contracting teams to respond to client requests for forms, business licenses, etc. needed for contracting
• Preparing, reconciling and tracking expense and tracking reimbursements
• Managing Outlook calendars
• Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries
• Using CRM software to maintain and update executive contacts and interactions
• Completing forms/contracts using Adobe Acrobat.
• Updating CVs for executive team and posting resumes on intranet
• Preparing monthly invoices, including cover letters/support documents, and following up with NERA billing team and clients
• Organizing/binding case documents and preparing materials for internal and client meetings

Requirements:

• Five years’ experience providing administrative support, preferably in a legal or professional services environment; Bachelor’s degree preferred—specifically in business or a liberal arts major such as English
• Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment
• Knowledge of or background in finance, economics and/or legal services a plus
• Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook
• Excellent oral and written communications skills, proofreading/editing skills and attention to detail
• Project management experience
• Outstanding client interaction and interpersonal skills
• Good judgement and ability to solve problems independently and discreetly
• Ability to maintain composure in stressful situations occurring as a result of heavy workloads or tight deadlines; ab…