Executive Assistant to Chief Executive Officer

MS Shift is an established software and technology company that services the leading hotels of the world. the systems were developed for the hospitality industry to join operational needs and technology. We are seeking a highly organized, proactive, and professional Executive Assistant to support our CEO. The successful candidate will be a masterful problem-solver, detail-oriented, and have exceptional communication skills. This role is critical in ensuring the CEO’s day-to-day operations run smoothly and efficiently.

Note: This is on-site position M-F 9am-6pm

Key Responsibilities:

Administrative Support:

• Coordinate and prepare materials for meetings, including agendas, presentations, and follow-up actions.
• Handle correspondence on behalf of the CEO, including emails, phone calls, and written communications.
• Create proposals to send to clients.

Project Management:

• Assist in the planning and execution of special projects and initiatives led by the CEO.
• Monitor project timelines, deliverables, and coordinate with relevant stakeholders to ensure project goals are met.

Information Management:

• Organize and maintain confidential files and records.
• Conduct research and compile data as needed for reports, presentations, and decision-making.

Communication:

• Serve as a liaison between the CEO and internal/external stakeholders.
• Draft, review, and edit documents, communications, and presentations.
• Ensure clear and timely communication of CEO’s directives and feedback to relevant parties.

Operational Efficiency:

• Improve and implement administrative processes to enhance productivity.
• Assist in budgeting, expense tracking, and financial reporting.

Event Coordination:

• Plan and coordinate company events, meetings, and conferences.
• Handle logistics, including venue selection, catering, and guest management.

The Ideal Candidate Is:

• A detail-oriented self-starter with prior experience in a SaaS or technology team.
• Someone who exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas.
• Comfortable interacting with high-level executives.
• A team player capable of cultivating productive working relationships across the firm.
• Resourceful, can-do attitude.
• Thrives in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years of experience as an Executive Assistant.
• 3+ years of experience supporting functions in a SaaS/tech industry.
• High attention to details.
• Able to work independently and under pressure.
• Ability to prioritize and meet deadlines Keep information confidential.
• Excellent written and verbal communication skills.
• Time-management skills.
• Organization skills, ability to multitask.
• Interpersonal skills.
• Knowledge of CRM systems such as Salesforce is a plus.
• Minimum typing speed of 65+ WPM