Executive Administrative Assistant (ID# 4488)

Seeking Administrative and Executive Assistants for non-profit organizations, for long term temporary positions.

Duties:

• C-suite level scheduling of meetings (in-person and virtual), calls and conferences;
• Management of communications with external stakeholders and department staff to ensure prompt response time
• Scheduling and preparation of important meetings and communications
• Editing of materials for Executive Staff for meetings, briefings, testimony, conferences and
• presentations, requiring interaction with multiple stakeholders and organizational skills
• Assistance of staff in the coordination of various activities, including projects and programs related to the Executive
• Office, other divisions of the organization and, other state stakeholders
• Answers telephone, makes calls, and greets visitors (when in-person meetings are scheduled) promptly and
• professionally, ensuring that schedules are kept, and stakeholders’ inquiries are promptly responded to
• Check filings for deficiencies, calculating filing fees as needed, scanning paper submissions, issue ID numbers to filings, update database, saving files to shared drive following file-naming convention
• Download files from the cloud, or copy from emails in outlook as required
• Other duties as required

Requirements:

• Previous executive support, scheduling, and coordination experience.
• A high level of organizational skills.
• Must be self-motivated and capable of prioritizing and managing multiple
• tasks.
• Must work under a high level of discretion handling confidential matters.
• Ability to manage competing priorities while maintaining a high level of attention to detail.
• Computer proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, etc. is required. Knowledge of Webex and
• PowerPoint is highly preferred.
• Strong familiarity with other computer systems, such as expense report software is desirable.
• Previous understanding of Concur is a plus.
• Accuracy and high attention to detail are imperative
• Candidate must have knowledge of data entry and different computer programs, have the ability to assess or analyze documents and make determination, operate office phone, be flexible, a fast learner, and adaptable to fast paste and fluid environment.

COMPANY OVERVIEW

This job is presented to you by TemPositions Office, a division of the TemPositions Group of Companies. Enjoy exceptional compensation, benefits, and a wealth of opportunities in all office related positions. To learn more about employment opportunities, visit our website at www.tempositions.com.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.