Executive Assistant to Chief Executive Officer

JOB PROFILE: EXECUTIVE ASSISTANT TO THE CEO

US-Offsite is seeking a proactive, detail-oriented Executive Assistant to support our CEO in both professional and personal capacities. This role is central to keeping operations running smoothly by managing schedules, coordinating communication, and ensuring follow-through on priorities. You’ll work closely with the CEO in a high-trust environment, acting as a strategic gatekeeper and trusted executor of details. This is a hands-on, relationship-driven role that requires clear communication, sharp judgment, and a high degree of ownership. 

 

WHAT YOU HAVE ALREADY ACHIEVED ( Minimum Requirements ):

• Proven experience in an Executive Assistant or high-level administrative support role
• Excellent written and verbal communication skills, with the ability to represent someone else’s voice professionally
• Discretion, trustworthiness, and ability to handle confidential information
• Strong attention to detail and proactive problem-solving skills
• Highly organized, able to manage many moving pieces independently
• Comfortable with last-minute changes and adapting to shifting priorities
• Tech-savvy: proficient with Microsoft 365 (Outlook, Excel, Teams, OneDrive), and Zoom

WHAT SETS YOU APART ( Preferred Requirements ):

• Experience working in a startup, construction, or operations-heavy environment
• Familiarity with the Elite Execution System or Elite Operating System
• A warm, relational approach with professionalism and clarity

WHAT YOU ARE GREAT AT ( Day-to-Day Responsibilities ):

Calendar, Meeting, and Communication Management 

• Manage the CEO’s calendar with a high level of autonomy — prioritize meetings, protect focus time, and reschedule as needed
• Schedule all internal and external meetings, including client visits and recurring team check-ins
• Join meetings to take notes, track tasks, and facilitate follow-up on deliverables
• Manage the CEO’s inbox, including drafting, replying, and sending communication on his behalf when needed
• Represent the CEO on LinkedIn and other professional messaging platforms

Travel & Logistics 

• Plan and book travel arrangements including flights, hotels, rental cars, and meeting itineraries
• Coordinate travel schedules, typically involving single or two-stop trips
• Support logistics and hospitality for client visits, especially when travel is involved

Personal & Administrative Support 

• Provide light personal support such as booking travel for family, paying bills, coordinating home repairs, or managing household logistics in coordination with the CEO’s spouse
• Assist with administrative tasks connected to other companies and partnerships in San Luis Obispo
• Occasionally liaise with contractors or vendors for personal and professional needs

Accountability & Follow-Through 

• Track and organize the CEO’s key deliverables, helping him stay accountable to what he’s committed to across the organization
• Monitor and report on key numbers or metrics the CEO is responsible for within US Offsite
• Opportunity to take on or lead special projects in areas of expertise

YOU THRIVE ON:

MAKING AN IMPACT. Your work directly shapes communities by delivering high-quality, factory-built housing to developers and homeowners. Whether it’s the families who move into our finished homes, the builders who trust us with their projects, or the internal and external teams that bring it all together – you play a key role in making it happen.

OVERCOMING CHALLENGES. You see roadblocks as opportunities and proactively find solutions.

GROWTH & INNOVATION.  We’re scaling fast – doubling our manufacturing capacity every six months and working toward opening a 200,000-sf factory that will employ 250 people and build 1,000 housing units per year. If you love being part of a team that’s building something bigger than themselves, this is the place for you.

WHO WE ARE:

OUR PURPOSE. To empower people in and impacted by the construction industry to create quality homes, strong communities, and healthy families.

HOW WE WORK. On time, on-budget delivery – We promise to deliver your modular construction projects on time and within budget, reducing risks and ensuring a faster path to revenue.

TRANSPARENT COMMUNICATION AT EVERY STEP.  From design to delivery, we provide honest, clear, and consistent updates ensuring clients are informed and confident throughout the process.

**CONSISTENT & REL…