Executive Assistant - Sales Department

Amphenol Communications Solutions (ACS), a division of Amphenol Corporation, is a world leader in interconnect solutions for Communications, Mobile, RF, Optics, and Commercial electronics markets. Amphenol Corporation is one of the world’s largest designers and manufacturers of electrical, electronic and fiber optic connectors and interconnect systems, antennas, sensors and sensor-based products and coaxial and high-speed specialty cable. ACS has an expansive global presence in research and development, manufacturing, and sales. We design and manufacture a wide range of innovative connectors as well as cable assemblies for diverse applications including server, storage, data center, mobile, RF, networking, industrial, business equipment, and automotive.

Position: ExecutiveAssistant

Location: Santa Clara, CA

Amphenol High Speed and Commercial Products Groups are the market leaders for high speed, high bandwidth electrical connectors for the Telecom/Datacom and Diverse market (Mobile Networks, Storage, Servers, Routers, Switches, etc.). Our products help to enable the electronics revolution and remain a key enabler for all the major Tier 1 OEMs globally. Our global headquarters are located in Nashua, NH and we have design, sales, and manufacturing locations globally. We are currently seeking an Executive Assistant to join our West Coast Sales team in Santa Clara, CA.

RESPONSIBILITIES:

Provide Administrative Assistant and Reception support for our 60+person Sales and Support Office in Santa Clara, CA. Monday Friday, 8am 5pm

Provide prompt and professional customer service at reception for Customers, Suppliers, and Employees

o Properly integrate visitor badges with Security system

o Answer phones, check voicemail, and properly direct calls

o Email communications

Provide Administrative support to West Region Sales Manager and other Sales Engineers, Field Applications Engineers, and Marketing employees in the office

o Data collection and entry for sales support

o Assist with Request for Information and Proposal documents and spreadsheets

o Monitor vacation schedules

o Other responsibilities as required

Assist team with conference rooms, meeting preparations, and scheduling customer outings

Coordinate Visitor Schedules/Interview Schedules

Manage stockroom, office/conference room supplies, and promotional items (including sample & literature maintenance)

Schedule and track shipments and manage incoming mail

Maintain office equipment and communication boards

Primary contact for Building Maintenance, vendors, suppliers, and Security company

Coordinate travel logistics including negotiating local hotel rates

Maintain office breakroom inventory for snacks, beverage, and supplies

QUALIFICATIONS:

Associate’s degree with 3+ years of experience, or Bachelor’s degree with at least one year of experience in Administrative Assistant/Reception role in an office environment

Proficient Microsoft Office Suite with intermediate level Excel skills (vlookup, pivot tables)

Professional verbal and written communication skills

Data entry experience with pricing and sales CRM systems

SKILLS:

Ability to effectively communicate with multiple levels of internal and external stakeholders

Strong oral and written communications to provide high level of customer service and build relationships

Organizational skills to anticipate, prioritize, and plan to meet team’s needs

The base hourly range for this non-exempt position is $25.00-35.00 USD. In determining rate of pay, Amphenol considers a variety of nondiscriminatory factors, including but not limited to geographic location, relevant industry experience, qualifications, skills, and education. It would be rare for an individual to be hired at or near the top of the range for a given role. Base range is one facet of Amphenol’s total rewards package which includes participation in our comprehensive benefits program with medical, dental, and vision benefits effective day 1, vacation, sick leave, personal days, paid holidays, life insurance, short/long term disability, and matching 401K.

Amphenol Corporation is proud of our reputation as an excellent employer. Our main focus is to provide the highest level of support and responsiveness to both our employees and our customers, the world’s largest technology companies. Amphenol Corporation offers the opportunity for career growth within a global organization. We believe that Amphenol Corporation is uniqu…