Senior Executive Assistant - London

The opportunity As a Senior Executive Assistant at Ontario Teachers’, you will play a critical role in supporting senior leaders and enabling the smooth day-to-day operations of a high-performing investment team. This position requires a proactive, highly organized and solutions-oriented individual who thrives in a fast-paced, dynamic environment and is able to manage multiple priorities with professionalism and discretion.

You will act as a trusted partner to senior executives, providing seamless administrative and operational support across a broad range of activities including complex calendar management, travel coordination, meeting logistics, expense management and team operations. Success in this role requires exceptional attention to detail, strong judgement, a collaborative mindset and the ability to anticipate needs before they arise.

This is an excellent opportunity for an experienced Executive Assistant who enjoys working in a sophisticated global business environment and is looking to contribute beyond traditional administrative responsibilities. The role offers exposure to senior stakeholders, cross-functional collaboration and the opportunity to support key business initiatives within one of the world’s leading institutional investors.

Who You’ll Work With Reporting to a Leadership Team Member of the London Office, you will provide administrative support for a Senior Managing Directors and their team of investment professionals. You will join a team of Administrators and will be providing a wide range of support to employees within our London office. With CA$279 billion in assets as of 31 December 2025, Ontario Teachers’ Pension Plan (“OTPP”) is the largest single-profession pension plan in Canada and one of the largest in the world. An independent organization, it invests the pension fund’s assets and administers the pensions of around 330,000 active and retired teachers in Ontario. OTPP has offices in Toronto, London, Hong-Kong, Singapore, Mumbai, New York, Dallas and San Francisco.

What You’ll Do

• Provide high-level executive support to two Senior Managing Directors and their wider teams within a fast-paced investment environment
• Proactively manage complex calendars, meeting coordination and scheduling across multiple time zones, balancing changing priorities and business needs
• Coordinate international and domestic travel arrangements, including detailed itineraries, logistics and visa requirements where applicable
• Prepare, review and submit expense reports in a timely and accurate manner, ensuring compliance with internal policies
• Manage vendor invoices and support the processing and tracking of payments
• Coordinate and consolidate expenses to support portfolio company chargeback processes
• Support recurring board and governance engagements for portfolio companies, including scheduling, logistics and meeting preparation
• Organize internal team meetings, offsites, client meetings and business development events, including catering and venue coordination
• Build strong working relationships with internal stakeholders, external partners and senior executives, acting as a trusted point of contact
• Anticipate administrative needs, identify process improvements and provide proactive support to enhance team effectiveness
• Handle sensitive and confidential information with professionalism, discretion and sound judgment
• Provide additional administrative and operational support as required across the London office

What You’ll Need

• Significant experience supporting senior executives in financial services, private equity, investment management, or a similarly fast-paced corporate environment
• Proven ability to manage competing priorities and work effectively under pressure with a high degree of professionalism and attention to detail
• Strong organizational and time management skills, with the ability to anticipate needs and proactively solve problems
• Excellent written and verbal communication skills, with confidence interacting with stakeholders at all levels internally and externally
• High level of discretion and judgment in handling confidential and sensitive information
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint
• Experience coordinating complex international travel, executive calendars and senior-level meetings
• Ability to work independently while also collaborating effectively within a team en…