Executive Assistant/Office Coordinator (Temp to Perm)

We’re partnered with a growing Chicago-based consulting firm to hire an Executive Assistant/Office Coordinator who will support senior leadership while ensuring the office runs smoothly day-to-day. This role is ideal for someone with early-career EA experience who wants to build strong operational and administrative skills in a professional consulting environment.

In this role, you will work closely with several SVPs, manage daily office logistics, greet and support visitors, and act as a key point of contact across the business. This is a full-time, in-person role, Monday–Friday, in the firm’s downtown Chicago office.

This position will start on a temporary basis with the intention to convert to permanent after several months. The temporary hourly rate is up to $26/hour, with an expected salary of $60–$65K upon conversion.

Responsibilities:

• Provide administrative and organizational support to SVPs, including calendar coordination and daily workflow support.
• Serve as the face of the office, greeting visitors and ensuring a positive, professional experience.
• Draft, edit, and prepare internal and external communications.
• Support general office operations, including answering phones, accepting packages, managing supplies, and assisting with front-desk coverage when needed.
• Coordinate meeting logistics, catering, and internal events.
• Act as a liaison across departments to ensure smooth communication and operational efficiency.
• Maintain a polished, organized office environment aligned with firm standards.

Requirements:

• 1–2 years of administrative, office coordination, or executive support experience, professional services preferred.
• Proficient in office technology, specifically Microsoft Office Suite.
• Strong organizational skills with the ability to manage multiple tasks and competing priorities.
• Proactive, solutions-oriented, and comfortable taking initiative.
• Collaborative team player who contributes positively to office culture.
• Able to thrive in a fast-paced, in-person environment and build strong working relationships across all levels.