Executive Personal Assistant

B-Influenced is looking for a highly organized, proactive, and resourceful Personal Assistant to work directly with our Founder/CEO. This is a hands-on role combining administrative support, organization, events, travel coordination, and occasional content creation.

We are looking for someone who can take ownership of tasks from start to finish, anticipate needs, and eventually operate in a way where they are helping keep leadership aligned, organized, and on track—often identifying priorities before they are assigned.

Responsibilities

• Manage calendar, appointments, meetings, reminders, and daily priorities
• Assist with emails, follow-ups, documents, and general administrative tasks
• Use Notion to organize tasks, systems, and workflows
• Use Canva to assist with simple design needs, presentations, and content assets
• Coordinate travel including flights, hotels, transportation, reservations, itineraries, and daily agendas
• Support occasional domestic and international travel
• Receive, organize, and track PR packages, products, and event inventory
• Prepare shipments, influencer gifting, and event materials
• Assist with brand events, influencer activations, photoshoots, and business travel
• Coordinate reservations, vendors, pickups, returns, and local errands, including NYC trips when needed
• Maintain an organized office and manage supplies and incoming/outgoing packages
• Capture behind-the-scenes photos and short-form content for Instagram/TikTok
• Assist with basic content creation and light video editing for social media
• Support occasional personal appointments, reservations, purchases, and administrative needs
• Follow up on tasks and ensure completion from start to finish
• Help keep leadership aligned, organized, and ahead of schedule

Ideal Candidate

• Extremely organized, reliable, and detail-oriented
• Proactive and able to anticipate needs without constant direction
• Strong communication and follow-up skills
• Bilingual English/Spanish preferred
• Strong written and verbal communication in English
• Comfortable working in a fast-paced environment with shifting priorities
• Strong interest in social media, influencer marketing, and PR (required)
• Familiar with Instagram and TikTok trends and content workflows
• Comfortable using Notion and Canva, or willing to learn quickly
• Basic content creation and video editing skills (required at a basic level)
• Must have a valid driver’s license and own vehicle
• Comfortable running local errands and traveling to NYC when needed
• Available to work in-office during scheduled hours
• Open to occasional domestic and international travel
• Comfortable handling packages, shipments, and event logistics
• Self-starter who can eventually help structure priorities and keep leadership accountable

Previous assistant experience is a plus, but we are open to an entry-level candidate with the right mindset, organization skills, and willingness to learn.

This role is ideal for someone who thrives in organization, loves being hands-on, and wants to grow into a position where they are not just executing tasks—but actively helping shape structure, priorities, and flow.

Pay: $18.00 per hour

Benefits:

• Paid time off

Work Location: On the road