Executive Assistant

Overview

Seeking a proactive, detail-oriented Executive and Personal Assistant to deliver administrative, financial, and logistical support to the CEO and company operations. This role blends executive assistance, bookkeeping, personal finance, and coordination for business/personal tasks in a fast-paced environment, requiring multitasking, discretion, and financial expertise. This in-person role is based in Bronxville, NY and requires regular onsite presence to support both business and personal needs.

Key Responsibilities

• Financial & Bookkeeping: Process vendor payments (e.g., via Wise.com, Schwab); review statements/tax filings for LLCs; maintain health insurance compliance; reconcile credit cards, optimize points/limits; pay invoices; manage retirement accounts; renew LLCs/update addresses.
• Administrative & Operations: Track shipments/inventory; process multi-account emails; schedule appointments; renew domains/permits; research/purchase items; collect/deposit rent checks.
• Personal Finance & Real Estate: Review property statements/deposits; handle work orders/appliance purchases; manage leases/photos/events; maintain income/expense spreadsheets; update HOA/insurance info.
• Health & Insurance: Ensure compliance/PCP accuracy; pay life insurance; schedule MRIs/check-ups.
• Travel & Logistics: Book reservations using points (e.g., Point.me, Chase / CapitalOne); handle passports/roaming plans; confirm bookings.
• Shopping & Procurement: Order supplies/food via Costco / Fresh Direct.
• Tech Support: Troubleshoot issues; open vendor tickets (e.g., Azure, HireSelect).
• Retirement & Insurance: Assist with 401K reports/health insurance.

Qualifications

Bachelor’s degree in Business, Finance, or a related field preferred, or equivalent experience. 2+ years in administrative roles (executive support ideal); 1+ years in bookkeeping/finance.

Skills & Experiences

• Core: Strong organization/time management; attention to detail; communication; discretion; problem-solving.
• Financial/Bookkeeping: Proficiency in accounting principles; knowledge of QuickBooks/Excel/banking tools; compliance expertise; personal finance/credit optimization.
• Administrative/Operational: Inventory/logistics; document management; vendor coordination.
• Technical: Basic tech troubleshooting; Google Workspace/email tools; fraud detection.
• Travel/Procurement: Booking platforms (e.g., Kayak, Point.me); online sourcing.
• Experiences: Administrative/personal assistance; bookkeeping/compliance; real estate management; family task handling; tech support; tool familiarity (e.g., Wise.com, Schwab).

Hours

Monday - Friday 9:00 AM - 5:00 PM onsite

Why Join Us?

Directly impact operations in a growth-oriented, collaborative setting. Competitive salary based on experience, health/dental insurance, 401K, and profit-sharing.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Ability to Commute:

• Bronxville, NY 10708 (Required)

Work Location: In person