Executive Assistant to the CEO

Job Description CONFIDENTIAL The Opportunity A well-funded, technology company with deep roots in AI is seeking a highly proactive Executive Assistant to the Founder/CEO.

This is a visible, hands-on role for someone who works with urgency, anticipates needs and can keep pace with a decisive executive in a fast-changing environment. In addition to core executive support, this person will help coordinate day-to-day operations for a small U.S. office.

Key Responsibilities

• Own and continuously optimize the CEOs complex, fast-changing calendar across multiple global time zones.
• Coordinate domestic and international travel, detailed itineraries, logistics and last-minute changes.
• Prepare executive and board meetings, including agendas, materials, presentations and logistics.
• Attend selected meetings, capture decisions and action items, and drive timely follow-up.
• Draft, edit and format presentations, correspondence and other executive materials.
• Serve as a trusted point of contact for senior leaders, board members, investors, employees and external partners.
• Anticipate needs, resolve routine issues independently and surface risks before they become problems.
• Coordinate vendors, supplies, meetings and other day-to-day office needs for the small U.S. team.
• Support light local people/HR coordination in partnership with the global HR organization.
• Handle highly confidential information with sound judgment and discretion.

Qualifications What You Bring

• 23 years of Executive Assistant experience; including experience supporting a CEO, founder, or fast-paced C-level executive.
• Experience supporting executives in a fast-paced startup or venture capital firm.
• Exceptional calendar, travel, and meeting-management skills, with the ability to quickly reprioritize.
• A proactive, anticipatory working styleyou see what is needed, act quickly and follow through.
• Excellent written and verbal communication skills, with polished executive presence.
• Strong organization, attention to detail, and the ability to manage multiple priorities at once.
• Independence, resourcefulness and sound judgment in an environment where not every process is defined.
• Professional fluency in English and the ability to work effectively across cultures and time zones.
• Ability to work onsite in Silicon Valley 5 days per week.

Helpful Experience

• Office operations, vendor management or local HR coordination.

Why Is This a Great Opportunity Why This Role

This is an opportunity to work directly with a Founder and CEO at a pivotal stage of growth, become a trusted partner to the leadership team and help shape how a global technology company operates in the United States.