Legal Secretary Executive Office Assistant

Kienle Law, PC offers the right candidate a collaborative and supportive environment for someone very experienced with working managing the case infrastucture and calendar for personal injury litigation matters. Our employees work in a structured, guided setting where team meetings and protocols are shared to ensure exceptional legal services in a relaxed, casual office environment. If your skills and our legal secretary position are compatible come work with us! Excellent benefits and retirement savings are available for full time employees.

This position is ideal for someone who thrives in a litigation environment, enjoys supporting attorneys through all phases of litigation, and is proactive in keeping cases organized and moving forward.

Responsibilities

• Prepare, revise, and finalize pleadings, discovery, correspondence, and other legal documents
• File and serve documents in California state and federal courts
• Maintain litigation calendars and monitor court deadlines
• Coordinate depositions, mediations, hearings, and client communications
• Draft shells/templates for pleadings and discovery
• Assist with discovery, including preparing responses, organizing records, and managing document production
• Communicate professionally with clients, opposing counsel, experts, and court staff
• Maintain electronic and physical case files
• Assist attorneys with trial preparation and case management

Qualifications

• Minimum 3 years of experience in civil litigation firm
• Experience with California civil procedure and court filing systems
• Strong knowledge of litigation calendaring and deadlines
• Excellent organizational and communication skills
• Ability to multitask and work independently
• Experience with Microsoft Office, Outlook, Adobe, and case management software
• Paralegal certificate or ABA-approved paralegal program preferred, but not required
• Experience in civil defense litigation strongly preferred

Preferred Skills

• Familiarity with discovery procedures and motion practice
• Ability to prioritize and manage a high-volume caseload
• Professional, team-oriented attitude with strong attention to detail

Compensation & Benefits

• Competitive compensation based on experience
• Paid holidays and PTO
• Supportive boutique firm environment
• Opportunity for professional growth and increased responsibility
• We are women owned and welcome talent from all backgrounds

Please submit your resume and a brief cover letter for consideration.

Job Type: Full-time

Benefits:

• Flexible schedule
• Paid time off

License/Certification:

• Paralegal Certificate (preferred but not essential)

Ability to Commute:

• San Juan Capistrano, CA 92675 (Required)

Work Location: Hybrid remote in San Juan Capistrano, CA 92675

Pay: From $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person