Executive Assistant

Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team! This energetic professional will play a vital role in supporting executive leadership by managing schedules, coordinating communications, and handling administrative tasks with precision and enthusiasm. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and a proactive attitude. This paid position offers an exciting opportunity to contribute to the efficiency and success of our organization while developing valuable office management experience.

Duties

• Manage complex calendars, schedule meetings, and coordinate appointments for executive staff.
• Handle high stress work environment.
• Maintain organized filing systems, data entry records, and spreadsheets to ensure easy access to information.
• Assist with office management tasks such as supply ordering, equipment maintenance, and front desk operations.
• Provide exceptional customer service by addressing inquiries via phone or email and supporting client communication efforts.
• Support personal assistant responsibilities including travel arrangements, event planning, and task prioritization.

Requirements

• Proven administrative experience with strong office management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with spreadsheets and data entry.
• Excellent computer literacy with the ability to adapt to various productivity tools and technical platforms.
• Strong organizational skills with keen attention to detail for proofreading and document accuracy.
• Exceptional phone etiquette and experience managing multi-line phone systems.
• Bilingual abilities are a plus to effectively communicate with diverse clients or team members.
• Previous experience in customer service or front desk roles is highly desirable.
• Demonstrated time management skills with the ability to prioritize tasks efficiently.
• Personal assistant or executive support experience preferred but not required; training will be provided for motivated candidates.

Join us as an Executive Assistant where your energy fuels our success! Bring your organizational prowess, technical skills, and passion for support to a role that’s vital to our organization’s growth — all while gaining invaluable office management expertise in a vibrant work environment!

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• Health insurance
• Parental leave

Work Location: In person