Executive Assistant

MLV NorCal Executive Assistant

Location: Northern California (Hybrid)
Type: Full-time, Exempt

Reports to: President & General Manager

Salary: $60,000-$70,000

About the Organization

MLV NorCal is part of Major League Volleyball (MLV), a unified professional women’s volleyball league launching in 2027 in the Bay Area and Sacramento. As a women-founded and women-led organization, MLV NorCal is committed to building a premier team that excels on the court, leads in the community, and creates a lasting impact for athletes and fans.

Position Overview

The Executive Assistant provides high-level administrative support to the senior executives of the organization, ensuring efficient operations and effective coordination across all areas of the business. This role involves a wide range of responsibilities, including routine administrative tasks, project-based assignments, and situational support as needed. The Executive Assistant must be adaptable, organized, and capable of handling multiple priorities while maintaining confidentiality and professionalism. Duties may vary based on executive needs, specific projects, and organizational priorities, requiring flexibility and sound judgment at all times.

What You’ll Do
Executive Support

• Provide direct administrative and operational support to the Chief Operations Officer, General Manager, Chief Executive Officer, Head Coach and President, as assigned.
• Perform a variety of tasks including scheduling, communication management, client service, information gathering, and project coordination.
• Manage staff and contractors on behalf of executives, ensuring alignment with company policies and executive direction.
• Assist with both ongoing and ad hoc assignments, including temporary, project-based, and recurring responsibilities.

General Staff Support

• Provide assistance to management and staff during periods of high workload, employee absence, or urgent project deadlines.
• Contribute to special projects and organizational initiatives as assigned by executives or management.
• Contribute to event day duties as assigned.

Administrative and Operational Activities

• Handle correspondence, phone calls, and communications on behalf of executives.
• Execute a wide range of executive-level projects and initiatives.
• Assist with troubleshooting minor computer, phone, or technology issues.
• Assist with budget management, prepare and make bank deposits as directed.
• Plan and coordinate company events, including the annual holiday party and other gatherings.
• Make purchases and handle errands for executives as needed.
• Assist with applications for bids, certifications, permits, and vendor registrations.
• Maintain organized records of company passwords, logins, and digital IDs.
• Provide backup support to the finance, human resources, marketing, revenue and legal departments as needed.

What We’re Looking For

• Excited by the opportunity to build a brand from the ground up in a startup environment
• Experience balancing multiple tasks in a fast paced environment
• Strong proof reading / editing skills
• Collaborative and adaptable mindset, with the ability to work effectively across teams
• Highly organized with strong instincts for prioritization in fast-paced environments
• Passionate about sports, community, and shaping a new women’s professional sports experience
• Excellent verbal and written communication skills.
• Strong math and analytical skills.
• Proven problem-solving abilities and sound judgment in handling complex or unexpected situations.
• Ability to drive projects to completion with attention to detail and follow-through.
• Exceptional interpersonal skills and the ability to work effectively with all levels of staff and management.
• Strong customer service orientation with a professional, approachable demeanor.
• Highly responsible and accountable, with excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer and office technology.
• Trustworthy and honest, maintaining strict confidentiality of company and client information.
• Ability to remain calm and effective in emergency or high-pressure situations.

Qualifications

High school diploma or equivalent required; associate or bachelor’s degree in business administration, communications, or a related field preferred.

• Four (4) or more years of administrative or executive assistant experience supporting senio…