Executive Assistant

Job Summary
We are seeking a highly organised Executive Assistant to provide comprehensive administrative support to join our small, friendly research and policy organisation. The ideal candidate will possess excellent communication skills, strong organisational abilities, and proficiency in various MS office software. This role offers an opportunity to work in a dynamic environment, ensuring smooth daily operations and support for a busy team.

Responsibilities

• Managing diary arrangements for the Chair and Executive Director, ensuring efficient scheduling and coordination of meetings and commitments
• Assisting the Executive Director in preparing and distributing all Board materials in a timely and organised manner, organising board meetings and taking minutes
• Handle incoming calls with professional phone etiquette and direct inquiries appropriately
• Organise and coordinate stakeholder meetings, including preparing agendas and taking minutes when necessary
• Perform data entry tasks accurately using Microsoft Office tools
• Maintain filing systems both electronically, using Sharepoint, and physically for easy retrieval of information
• Assist with organising company events or functions as required
• Support other administrative duties, for example basic finance and HR tasks, to ensure efficient office operations

Experience

• Proven administrative experience in a similar role or office environment
• Proficiency in Microsoft Office tools and experience of working in a Teams environment
• Strong organisational skills with the ability to prioritise tasks effectively
• Demonstrated ability to handle confidential information discreetly

Job Types: Part-time, Self-employed

Pay: £20.00-£25.00 per hour

Expected hours: 20.0 – 25.0 per week

Work Location: Hybrid remote in Bishopsgate EC2P