Executive Business Assistant

Who you are

• You’re highly organised with excellent attention to detail and strong follow-through
• You’re confident writing professional communications and interacting with a range of stakeholders
• You’re proactive, positive and comfortable managing multiple priorities in a fast-moving environment
• You’re happy rolling up your sleeves and supporting a wide variety of operational and administrative tasks, and finding ways to automate them with AI or other tools
• You’re comfortable working independently, dealing with ambiguity and figuring things out when needed, while maintaining outstanding experience in every interaction
• You have experience in a role where you’ve helped others stay organised, operate effectively and deliver a great experience. We’re less focused on specific backgrounds or career paths, and more interested in your work ethic, curiosity and drive to make a meaningful impact in a scaling business
• You have strong stakeholder management and communication skills
• Experience working in a startup, tech or fast-paced environment is desirable
• Familiarity with tools such as Microsoft suite, Slack, Outlook, Atlassian suite, HubSpot, ChatGPT (or another AI agent) is desirable
• If this sounds like your kind of thing, we encourage you to apply even if you don’t tick every box. We’d love to hear from you!

What the job involves

• We’re looking for an Executive business assistant to join our Strategy & Enablement function, reporting into the Chief of staff office and working closely with our Executive (EXCO) and Commercial teams
• This is a broad, hands-on role designed to support the smooth running of the business through excellent coordination, organisation and operational support
• As we continue to grow, we’re looking for someone proactive, adaptable and highly organised who enjoys making things happen behind the scenes and keeping teams operating effectively
• You’ll join a collaborative, fast-moving environment where no two days look the same
• The Chief of Staff function plays a key role in enabling the wider business, supporting leadership priorities, coordinating strategic activities and helping teams operate efficiently
• This role offers broad exposure across the organisation, close interaction with senior stakeholders and the opportunity to develop into wider operational or strategic roles over time
• Coordinating EXCO meetings, leadership sessions and recurring business meetings
• Organising workshops, offsites and commercial team sessions across multiple stakeholders
• Managing meeting logistics including room bookings, catering, travel and accommodation
• Supporting board meeting coordination and governance administration
• Handling operational and administrative tasks that help the business run smoothly
• Coordinating with internal teams and external partners to manage schedules and logistics
• Maintaining trackers, actions and follow-ups to ensure strong operational execution
• Supporting process improvements and helping improve ways of working across teams, trough automation and enablement of great experience in every interaction
• What makes this role exciting..
• You’ll get exposure to senior leadership and strategic decision-making across the business
• You’ll be part of our AI transformation journey by enabling automation of manual processes across the business
• You’ll help create a brilliant experience for colleagues, customers and prospective customers through clear communication and thoughtful coordination
• You’ll have broad variety and visibility across multiple teams and functions
• You’ll have the opportunity to shape and evolve the role over time based on your strengths and interests
• You’ll have clear development potential into broader operations or Chief of Staff-type responsibilities
• You’ll join a collaborative, supportive team with ambitious growth plans

The application process

• Interviewing is a two-way thing, and we want you to have the time and opportunity to get to know us, as much as we are getting to know you. Our interviews are conversational, so come with questions and be curious. In general, you can expect the interview process to look a bit like this, (following an initial chat with one of our Talent team):
• First stage – 45 mins competencies-based interview with the Chief of staff
• Second stage – 45 mins interview with two members of the Executive team
• Final stage – 45 mins bar-raiser culture-based interview
• ⏳ We’ll only close this …