Executive Assistant

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Are you a natural organiser and do you want to work for an organisation that values its people? Then look no further, this job could be just what you’re looking for!

At HMRC we are committed to creating a great place to work for all our colleagues; an inclusive and respectful environment that reflects the diversity of the society we serve.

We want to maximise the potential of everyone who chooses to work for us and we offer a range of flexible working patterns and support to make a fulfilling career at HMRC accessible to you. Diverse perspectives and experiences are critical to our success, and we welcome applications from all people from all backgrounds with the experience and skills needed to perform this role.

We have a vacancy for an executive assistant to the Deputy Director of our Finance Systems Strategy and Change (FSSC) team within the Risk, Control and Financial Accounting (RCFA) Directorate. The FSSC team performs vital work at the heart of HMRC, and our core mission is to help make tax management systems better and smoother for users and safer for HMRC by supporting the modernisation and optimisation of those systems.

The Postholder Will Work Closely With Many Stakeholders Including

• G6 and G7 team leads across the Finance Systems Strategy and Change team.
• Senior Leadership Team and their Private Offices from across HMRC.
• Other government departments that we work with including HM Treasury.
• HMRC Shared Service partners.

Job description This is a really exciting opportunity to play a key role directly supporting the Deputy Director, working closely to manage the day-to-day monitoring and organisation of their diary and inbox, and also provide business support for the team as a whole.

The environment is fast paced and the role is multifaceted; requiring someone who can work flexibly, learn quickly, act on their own initiative and be comfortable working with ambiguity and change in a dynamic environment.

Person specification The successful candidate will be a proactive and organised individual, ideally with experience of working in a diary management or business support role. You will be expected to prioritise your own workload and working responsibilities in line with your principal and your teams’ priorities, ensuring work is actioned in a timely manner to agreed deadlines. You’ll have a “can do” attitude and flexible approach.

Key Responsibilities

• Effective management of the Deputy Director’s diary and inbox, including prioritising, planning, negotiating, and making decisions where necessary.
• Support with responding to requests / queries from other parts of HMRC, developing reports and liaising with colleagues at all levels to resolve issues.
• Collating papers / briefing packs and being responsible for coordinating meeting papers, ensuring the Deputy Director is provided with the relevant information in advance of meetings.
• Researching specific issues on behalf of the Deputy Director - some of which may be of a highly technical nature.
• Preparing / commissioning bespoke presentations for speaking engagements.
• Support key Senior Leadership Team and Wider Leadership Team meetings, ensuring agendas reflect priorities and support effective decision-making. You will coordinate forward looks and papers, take minutes, track actions, and issue clear and timely readouts.
• Administrative responsibilities for meetings with senior leaders from across HMRC and across government, including taking minutes at meetings, representing the Deputy Director at certain meetings, acting as Network Secretariat, arranging room bookings and travel for the Deputy Director as needed.
• Building up a good knowledge of the range of activities handled across the team and developing relationships with team members including but not limited to rewards management, SLT recruitment, coordination of learning & development bids, people, and customer surveys, and supporting the delivery of team events.
• Assisting the Finance Director’s Private Office when needed.
• Any other duties assigned by …