Executive Assistant to Chief Executive Officer

About Big Shot Pictures

Big Shot Pictures is a next generation animation company founded by Brian Robbins that produces the franchises of tomorrow. With a distinctive digital-first approach, the company builds global animation franchises across all platforms – from digital to theatrical, gaming to streaming, and consumer products to experiences.

Role: Executive Assistant to the CEO

Responsibilities:

• Provide daily administrative support on a high-volume desk, including but not limited to handling executive’s calendar and phone sheet, scheduling meetings, arranging conference details and A/V presentation set-up
• Arrange detailed domestic and international travel plans: booking car services, ground transportation, private and commercial flights, catering, and hotel accommodations
• Manage email distributions, compile weekend reading logs, prepare expense reports, and update contact cards as business relationships and conversations progress with partners, colleagues, and industry leaders
• Perform office administrative duties: monitoring inventory and replenishing office supplies, managing meal orders / catering needs, sorting mail, etc.
• Lend support in planning and executing company events and initiatives (screenings/premieres, conferences, etc.), collaborating with cross-functional teams
• Track action items and anticipate executive’s needs while maintaining confidentiality across all business matters

Basic Qualifications / Skills:

• Minimum 4 years of related experience, supporting C-level executives, preferably in the entertainment, media, or talent management industries
• Proficient in Zoom, Google Suite and Microsoft Suite software, including Word, Excel, PowerPoint, Outlook, and OneDrive
• Strong multitasking skills, with the ability to prioritize work to ensure timely and accurate completion of assignments
• Strong relationship and interpersonal skills; able to work both independently and collaboratively
• Ability to perform effectively and maintain composure under tight deadlines
• Excellent written and verbal communication skills
• Highly organized, detail-oriented, and capable of managing multiple priorities
• Consistent in meeting deadlines and executing tasks with efficiency and accuracy
• Skilled problem solver and team builder with a positive attitude
• Flexible and adaptable in environments where priorities and needs frequently shift
• Available to provide on-call support off hours, if needed for urgent or time-sensitive matters