Sr. Executive Assistant/Personal Assistant

As a family-owned organization, we bring a personal, hands-on approach to leading multiple businesses in real estate, tech, and healthcare. We cultivate an environment where fresh ideas are encouraged, high standards are upheld, and thoughtful problem-solving drives our decisions. Our role is to support each business with strong infrastructure and trusted leadership. Our work is driven by curiosity, accountability, and a shared vision to build impactful ventures that shape the future of the industries we serve.

About the Role:

We are seeking a highly organized and proactive Senior Executive Assistant/Personal Assistant to support our CEO and CPO. This role is perfect for someone who enjoys variety, thrives in a dynamic environment, and wants to grow alongside innovative, fast-moving companies. You’ll play a key role in keeping operations smooth and projects on track. This role is onsite requiring a presence in the office 5 days per week.

Key Responsibilities:

• Provide executive-level administrative support to the CEO and CPO across professional and personal matters to ensure seamless day-to-day operations. This includes managing calendars, travel, errands, scheduling personal appointments, and assisting with household or family-related coordination.
• Greet visitors, manage office inventory and requests for facility maintenance.
• Support process improvement initiatives to enhance efficiency and streamline workflows.
• Coordinate and monitor project timelines, deliverables, and status updates across all business lines to ensure projects stay on track.
• Support communication and collaboration between the CEO and CPO, internal teams, and external stakeholders.
• Prepare materials such as presentations, reports, emails, and research summaries.

• Take detailed notes during meetings and calls, ensuring key points and action items are captured.

• Partner with other teams to coordinate events and activities for clients and employees.
• Support vendor management and overall operations to ensure the CEO and company initiatives run smoothly.
• Help maintain operational documentation, light compliance tracking, and process organization
• Perform other related duties as assigned to support the executive leadership team.

Qualifications:

• Bachelor’s degree in Business Administration, Communications or related field, or equivalent experience.
• 5+ year(s) experience in executive support or a related role.
• 3+ year(s) experience working in a startup or fast-paced environment
• 3+ year(s) experience with Google Suite
• 3+ year(s) experience with project management tools (i.e. Trello, Clickup, Monday.com)

The pay range for this role is:
60,000 - 70,000 USD per year(Los Angeles)