Office Manager / Executive Assistant

Dec 9 Enterprise Inc is hiring an Office Manager / Executive Assistant to support daily office operations, administrative tasks, scheduling, communications, documentation, and general business coordination.

This position is ideal for someone organized, reliable, professional, and comfortable handling a variety of office and executive support responsibilities.

Experience working with Tri-Counties Regional Center (TCRC) or another California regional center is preferred but not required.

Responsibilities

• Manage daily office administrative tasks
• Answer phone calls, emails, and business correspondence
• Schedule appointments, meetings, and follow-ups
• Maintain files, records, invoices, and office documents
• Assist management with reports, calendars, and task tracking
• Coordinate with the individuals we support, families, TCRC service coordinators, staff, caregivers, and service providers as needed
• Support billing, purchasing, payroll, or basic bookkeeping tasks as assigned
• Assist with documentation, authorizations, client records, or service-related paperwork when applicable
• Communicate professionally with case managers, service coordinators, and outside agencies when needed
• Keep the office organized and running smoothly
• Handle confidential information professionally

Qualifications

• Previous office, administrative, executive assistant, or office manager experience preferred
• Strong organization and communication skills
• Comfortable using email, calendars, Microsoft Office, Google Workspace, or similar software
• Ability to multitask and follow through on assignments
• Professional phone and customer service skills
• Reliable, punctual, and detail-oriented
• Ability to handle confidential information with professionalism
• Bilingual English/Spanish is a plus, but not required

Preferred but Not Required

• Experience working with Tri-Counties Regional Center (TCRC) or another California regional center
• Familiarity with service coordination, authorizations, vendor communication, documentation, billing, or client records related to developmental disability services
• Experience communicating with families, caregivers, service coordinators, case managers, or agency representatives
• Knowledge of confidentiality and professional communication in a client-service or healthcare-related office setting

Pay: $22.00 - $23.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Parental leave
• Referral program

Work Location: In person