Executive Assistant to C-Suite

We’re looking for a highly organized, fast-moving Executive Assistant to support 4 C- Suite Executives with a strong emphasis on travel coordination and calendar ownership.

This role is all about precision, speed, and staying one step ahead-managing complex schedules, handling detailed travel planning (both commercial and private), and ensuring every detail runs smoothly.

You’ll be successful in this role if you’re proactive, detail-driven, and comfortable operating in a high-energy environment where priorities can change quickly.

What Sets This Role Apart

This goes beyond traditional admin support. You’ll act as an operational partner to leadership-helping manage priorities, driving projects forward, and ensuring executives stay focused on high-impact work.

Flexibility is critical. Things move fast, and you’ll need to adapt, problem-solve, and deliver with consistency and accuracy.

Key Responsibilities

Calendar & Scheduling

• Manage and optimize 4 C Suite Executives calendars across time zones
• Prevent scheduling conflicts and build in appropriate buffers
• Prioritize meeting requests based on business impact
• Ensure meetings are purposeful (agenda, attendees, objectives)
• Coordinate internal and external meetings with professionalism
• Proactively adjust schedules to improve efficiency and focus

Travel & Logistics

• Book and manage detailed, multi-stop travel (commercial + private)
• Monitor travel in real time and resolve disruptions quickly
• Prepare detailed travel briefings (itineraries, confirmations, boarding passes, access details, ground transport, lodging, dining)
• Ensure all logistics are confirmed and seamless: hotels, rental cars, car services, on-site access credentials, and last-mile changes
• Track travel expenses, credits, and loyalty accounts

Projects & Executive Support

• Assist with special projects from planning through execution
• Conduct quick research and summarize key insights
• Draft emails, notes, memos, meeting notes, and decision summaries with a crisp, direct style
• Support events, offsites, and leadership meetings

Data & Operations

• Maintain trackers and dashboards (meetings, projects, travel, etc.)
• Build simple reports and analyses using Excel
• Create systems, templates, and processes to improve workflows

Execution & Partnership

• Anticipate issues and solve them before they arise
• Handle sensitive information with discretion
• Stay organized across multiple priorities
• Provide responsive support, including occasional after-hours needs
• Take on additional tasks as business needs evolve

What Great Looks Like

• 5+ years supporting executives in a high-demand, fast-paced environment (e.g., high-performance corporate, finance, tech, operations)
• Experience managing complex calendars and high-pressure priorities
• Strong judgment and ability to prioritize effectively
• High attention to detail and accuracy
• Clear, concise communicator (written and verbal)
• Advanced skills in Microsoft Office (especially Excel & Outlook)
• Proactive, resourceful, and solution-oriented
• Calm under pressure and comfortable with change
• Trusted with confidential information

Bonus Experience

• Background in fast-paced industries (finance, tech, operations, etc.)
• Exposure to private or VIP travel coordination
• Experience building processes or improving workflows

Compensation & Perks

• Full medical, dental, and vision coverage
• Company-paid life and disability insurance
• 401(k) with employer match
• Daily lunch and stocked office kitchen
• Growth opportunities within a rapidly scaling company
• Free Onsite gym
• Salary range: $100K - $150K+ (based on experience)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.