Executive Assistant to Chief Executive Officer

SUMMARY/OBJECTIVE:

The Executive Assistant to the Owner/CEO for Megawatt Construction will provide high-level administrative support to our owner overseeing data center construction projects. This role involves managing schedules, coordinating communications, and ensuring the efficient operation of project-related activities.

ESSENTIAL FUNCTIONS:

• Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Communication Liaison: Serve as the primary point of contact between executives and internal/external stakeholders, managing information flow in a timely and accurate manner.
• Document Preparation: Draft, review, and send communications on behalf of executives, including emails, memos, and reports.
• Meeting Coordination: Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Travel Arrangements: Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.
• Expense Tracking: Track daily expenses and prepare weekly, monthly, or quarterly reports.
• Office Management: Oversee the performance of other clerical staff and act as an office manager by keeping up with office supply inventory.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.

POSITION REQUIREMENTS:

• Communication Skills: Excellent verbal and written communication skills.
• Organizational Skills: Outstanding organizational and time management skills.
• Technical Proficiency: Excellent MS Office knowledge; familiarity with office gadgets and applications (e.g., e-calendars and copy machines). Knowledge of Procore a plus.
• Interpersonal Skills: Strong interpersonal skills and the ability to work effectively with all levels of staff.
• Attention to Detail: Ability to pay attention to detail and handle multiple tasks simultaneously.
• Discretion: Ability to handle confidential information with discretion.

EDUCATION AND EXPERIENCE:

• Education: High School degree required; PA diploma or certification is a plus.
• Experience: Work experience as an Executive Assistant, Personal Assistant, or similar role.
• Industry Experience: Experience in the construction or data center industry is preferred.