Executive Assistant to Trial Attorney

We are seeking a high-level Executive Assistant to support a busy trial attorney who manages a large litigation practice and a team of 20+ lawyers. This is not a traditional administrative role—it is a role requiring someone exceptionally organized, proactive, and detail-oriented.

Core Responsibilities

Inbox & Communication Management

• Manage and triage a high-volume email inbox
• Identify action items, prioritize urgency, and route tasks appropriately
• Draft responses and occasionally communicate with clients and opposing counsel on the attorney’s behalf
• Ensure timely and organized communication across all matters

Task & Follow-Up Management (“Chasing Down Balls”)

• Track dozens of active matters simultaneously
• Follow up regularly with attorneys, staff, and clients to ensure tasks are completed
• Maintain visibility over:
• Case progress
• Outstanding assignments
• Settlement, discovery, and filing workflows
• Proactively flag issues before they become problems

Calendar & Deadline Management

• Ensure all critical litigation deadlines are tracked and met
• Maintain awareness of upcoming obligations and keep the attorney on schedule

Case & Document Management

• Assist with intake and opening of new matters
• Track key litigation events (discovery, settlements, dismissals, etc.)
• Ensure documents are properly handled and routed

Settlement & Billing Support

• Track settlement progress and follow up on check requests and closing steps
• Assist with time tracking and billing organization to ensure accuracy

Internal Coordination

• Follow up with associates, paralegals, and staff on assignments
• Help ensure work is progressing and deadlines are met
• Assist with managing the attorney’s availability and priorities

Firm Culture

We run a friendly, team-oriented operation. We genuinely care about the people who work here, and you will quickly find that this is not a typical law firm environment. Everyone is valued, and we prioritize working with people who take ownership and support each other.

This is a remote role, but we host firm social events and there may be occasional, limited in-person needs in Los Angeles.

Why This Role Is Unique

You will work directly with a trial attorney in a high-impact role focused on execution, follow-up, and organization. This position is critical to helping a busy litigation practice run smoothly by keeping tasks moving and ensuring accountability across the team.

How to Apply

Please submit:

• Your resume
• References
• A brief explanation of 1)Your experience managing high-volume workflow, 2) A time you successfully handled multiple competing priorities

Pay: $90,000.00 - $115,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Remote