Executive Assistant to Founder

About Vansary

Vansary is a strategic communications and narrative advisory firm for the companies shaping the future of regulated industries — fintech, cybersecurity, AI, venture capital, logistics, compliance, and enterprise infrastructure.

We partner with founders, operators, and executives navigating moments of rapid growth, fundraising, category creation, product launches, and market visibility. Our work spans media strategy, executive positioning, thought leadership, events, ecosystem partnerships, and narrative development.

We operate in fast-moving environments where priorities shift quickly, details matter deeply, and relationships are everything.

The Opportunity

We are looking for a highly organized, proactive, and emotionally intelligent Executive Assistant to support Vansary’s founder across both professional operations and select personal logistics.

The ideal person is someone who:

• creates calm in fast-moving environments,
• enjoys bringing structure to complexity,
• thinks ahead without needing constant direction,
• communicates clearly and professionally,
• and genuinely enjoys helping ambitious people operate at a higher level.

You will help reduce operational friction across scheduling, coordination, travel, communications, follow-through, and day-to-day logistics so leadership can stay focused on high-impact strategic work.

This role is ideal for someone who enjoys startup environments, understands urgency and discretion, and is comfortable balancing multiple priorities at once.

ResponsibilitiesExecutive & Administrative Support

• Manage calendar scheduling, meeting coordination, and scheduling conflicts
• Coordinate travel logistics, reservations, and itineraries
• Organize inboxes, follow-ups, reminders, and action items
• Assist with meeting prep, note-taking, and materials organization
• Help manage internal operational workflows and administrative tasks
• Coordinate invoices, vendor communications, and basic operational tracking

Founder Support

• Support day-to-day founder logistics and prioritization
• Assist with event coordination, reservations, gifting, and occasional personal scheduling
• Help create structure and accountability across ongoing projects and commitments
• Reduce context-switching and operational overload through proactive organization
• Act as a trusted thought partner and steady operational presence

Team & Agency Coordination

• Support light project coordination across clients and internal initiatives
• Help maintain organization across documents, systems, and communications
• Assist with occasional event, conference, or client logistics
• Coordinate across freelancers, vendors, and team members when needed

What You Bring

• 3–6+ years of experience supporting executives, founders, or fast-paced teams
• Strong organizational and time-management skills
• Excellent written and verbal communication
• High degree of discretion, professionalism, and emotional intelligence
• Ability to anticipate needs and solve problems independently
• Comfort operating in startup, agency, or entrepreneurial environments
• Strong follow-through and attention to detail
• Tech-savvy and comfortable learning new systems and AI tools
• NYC-based and comfortable with hybrid/in-person work

Bonus Points

• Experience supporting founders or executives in startups, media, communications, venture capital, or tech
• Familiarity with Notion, Canva, Airtable, Slack, Google Workspace, ChatGPT, or AI productivity tools
• Strong taste, hospitality instincts, or event coordination experience

What Success Looks Like

• Priorities feel clearer and more organized
• Operational loose ends are proactively handled
• Scheduling and logistics run smoothly
• Communication and follow-through improve across the business
• Leadership has more time and mental bandwidth for strategic work, creativity, and growth

Compensation & Perks

• Flexible hybrid work environment
• Opportunity to grow alongside a fast-growing strategic communications firm
• Exposure to founders, investors, media, and emerging technology ecosystems
• Flexible scheduling with high trust and autonomy
• Potential for expanded scope and long-term growth over time

Pay: From $35.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Brooklyn, NY