Executive Assistant to Managing Director

Executive Assistant to Managing Director & Co-Founder

📍 London Hybrid Working

💰 Competitive Salary + Benefits

Summit Rec2Rec is partnered with a high-performing executive search firm in London looking to hire an experienced Executive Assistant to support the Managing Director and Co-Founder of the business.

This is a highly trusted and business-critical position suited to someone who thrives within fast-paced, professional environments and understands the pace, expectations, and operational mechanics of a recruitment or executive search business.

The ideal candidate will have previously worked within a recruitment agency or executive search environment and therefore understands the importance of diary management, stakeholder coordination, confidential communication, and supporting senior leadership within a commercially driven business.

You will play a key role in ensuring the smooth running of the MD’s day-to-day operations whilst acting as a central point of coordination across clients, candidates, vendors, and senior internal stakeholders.

Key responsibilities:

• Complex diary and calendar management across multiple time zones
• Coordinating meetings with clients, candidates, vendors, and third parties
• Taking minutes during senior leadership and strategic business meetings
• Managing confidential and commercially sensitive information with discretion
• Supporting operational and administrative workflows across the business
• Assisting with travel coordination and meeting logistics
• Acting as a trusted gatekeeper and organisational support to senior leadership
• Supporting wider business coordination where required within a fast-moving executive search environment

The business also operates internationally, including across the US market. Whilst this role will primarily align to UK working hours, any previous exposure to supporting US mandates, stakeholders, or international coordination would be considered highly advantageous.

The ideal profile:

• Previous experience within recruitment, executive search, or professional services
• Strong diary management and organisational capabilities
• Highly polished communication skills
• Comfortable operating in fast-paced, high-performance environments
• Able to manage confidential information with professionalism and discretion
• Strong attention to detail and stakeholder coordination skills
• Proactive, calm under pressure, and highly dependable

This is an excellent opportunity to join a well-established executive search business in a position that offers genuine exposure to senior leadership, international operations, and the inner workings of a high-performing search environment.