Receptionist/ Admin Assistant

Evening shift 4-8pm

We offer the Following:

• Premium Compensation
• Great Benefits Package
• Professional Growth & Stability

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Job Type: Full-time

Schedule:

• Day shift – 9a-5p with some flexibility
• Monday to Friday

ESSENTIAL FUNCTIONS:

• Ensure all person’s entering and exiting the facility have authorization to do so.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Perform general office duties such as ordering supplies and maintaining records management systems.
• Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software, as requested
• Sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Greet visitors and determine nature and purpose of visit, direct them to specific destinations or the appropriate persons according to their needs.
• Complete word processing and clerical assignments with review of the assignee.(Filing, typing copying)
• Obtain, review and apply new information to Resident Room Listing, Department Notifications, and Department Directory.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Ensure no personal calls are relayed directly to personnel during his/her work hours unless it is an emergency
• Route emergency calls appropriately.
• Make copies of correspondence and other printed material.
• Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
• Operate communication systems, such as telephone, switchboard, intercom, two-way radio, or public address.
• Beep individuals to inform them of telephone calls, using beeper and interoffice communication equipment.
• If the receptionist needs to leave the front desk at any time then s/he needs to have appropriate coverage in place.
• All other duties as assigned.
• Oversees employees payroll distribution to the staff.
• Schedule reception staff and assures coverage 7 days a week.
• Completes mailings as assigned.
• Coordinates front desk assignments for copying, projects and packets.
• Assists with preparation of employee orientation including copies, ids, etc.
• Alerts facility staff to new admissions and discharges.
• Scans check requests and bills to corporate office for processing.
• Ensures appropriate professional appearance of Lobby, receptionist entranceway.
• Maintains active resident elopement list.
• Provides receipts for money deposits.
• Coordinates and scans documents into EMR system.

QUALIFICATIONS:

EDUCATION / EXPERIENCE:

• Must be string in Excel and Word)
• High School diploma or higher
• Must possess sensitivity in understanding employees’ needs while maintaining a sense of balance to ensure that staffing requirements are met for the facility.
• Experience preferred, but will train the right candidate
• Work independently

Requirements: Must possess the following skill sets to qualify for this position!

• Ability to multi-task
• Strong decision-making skills
• Proficient knowledge of Excel, Outlook, and Word, a plus
• Strong communicator
• Excellent organizational skills
• Should have a good personality & be able to work well with others

Work Location: One location

ACKNOWLEDGEMENT

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. All pay rates and bonuses are paid and/ or awarded to employees based on the facilities policy and/ or the CBA, depending on the position.