Executive Assistant

Job Overview
We are looking for a resourceful and highly organized Executive Assistant to support our Chief Operating Officer in advancing the mission of our nonprofit organization. In this role you will serve as a trusted partner to the COO, managing day to day operations, coordinating across departments, and ensuring leadership can focus on the strategic work that drives our mission forward. The ideal candidate brings strong administrative experience, a proactive mindset, and a genuine commitment to serving communities. This is an opportunity to make a real impact behind the scenes of a mission-driven organization where your work directly supports the people and families we serve.

Duties

• Manage the COO’s complex calendar, schedule internal and external meetings, and coordinate logistics across departments to ensure smooth daily operations.
• Serve as a primary point of contact between the COO and internal staff, board members, funders, and community partners, handling correspondence with professionalism and discretion.
• Prepare and proofread reports, presentations, meeting agendas, and organizational documents to support leadership decision making.
• Track and follow up on action items, deadlines, and priorities on behalf of the COO to ensure nothing falls through the cracks.
• Coordinate travel arrangements, logistics for events, and board meeting preparation including materials and minutes.
• Support onboarding, staff communications, and other operational initiatives as directed by the COO.
• Maintain organized digital and physical filing systems and handle sensitive information with strict confidentiality.
• Assist with budget tracking, expense reporting, and vendor coordination using organizational systems and tools.

Skills

• Proven experience in an executive assistant or senior administrative support role, preferably in a nonprofit or mission-driven organization.
• Strong proficiency in Microsoft Office Suite and Google Workspace.
• Exceptional organizational and time management skills with the ability to juggle multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills with a high level of professionalism.
• Ability to handle confidential information with discretion and sound judgment.
• Self-starter who can anticipate needs and take initiative without being asked.
• Bilingual skills a plus.
• Passion for the nonprofit sector and commitment to the organization’s mission.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Health savings account
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement

Work Location: In person