Executive Assistant

Spartronics Career Opportunity- Executive Assistant

Location: Headquarters - Fairport, NY (290 Woodcliff Drive, Suite 101A)

Reports To: Chief Executive Officer / Executive Team

Job Type: Full-time (On-site)

About Spartronics

Spartronics is a leading provider of product design and manufacturing services, specializing in high-mix, low-volume production for complex electronic and electromechanical devices. We serve critical industries, including medical, aerospace, defense, and space applications. Our mission is to provide world-class manufacturing solutions with a commitment to quality and integrity.

About the Opportunity

Spartronics is seeking an experienced, proactive, and discreet Executive Assistant (EA) to provide comprehensive, high-level administrative support to our CEO and Senior Executive Team at our Fairport, NY headquarters. This role acts as a trusted partner, managing complex schedules, prioritizing critical tasks, and facilitating smooth communication across our manufacturing sites.

Key Responsibilities

• Executive Support & Scheduling: Manage complex, dynamic calendars for the CEO and key executives, resolving conflicts and prioritizing meetings, often across multiple time zones.
• Communication Liaison: Act as the primary point of contact between executives, internal staff, and external partners/board members. Draft correspondence, manage emails, and handle sensitive information with extreme discretion.
• Travel & Expense Management: Coordinate extensive domestic and international travel, including itineraries, visas, and accommodation. Prepare and reconcile expense reports accurately.
• Meeting Preparation: Organize Board of Directors meetings, executive staff meetings, and town halls. Create agendas, prepare presentations (PowerPoint), take minutes, and track follow-up actions.
• Operational Support: Assist with special projects, research, and data analysis to support strategic decision-making. Organize site visits and events.
• Office Management: Ensure the executive office runs efficiently, including managing office supplies, vendor relationships, and welcoming VIP guests.

Required Qualifications

• Experience: 5+ years of experience supporting C-suite executives, preferably within a manufacturing, technology, or aerospace industry.
• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams). Knowledge of SAP Concur is a plus.
• Judgment: Proven ability to handle highly confidential and sensitive information with absolute discretion.
• Communication: Exceptional written and verbal communication skills, with a professional demeanor.

Desired Attributes

• Proactive Mindset: Ability to anticipate needs before they arise and take initiative.
• Organizational Skills: Strong attention to detail and ability to manage multiple priorities simultaneously in a fast-paced environment.
• Problem-Solving: Strong critical thinking and ability to adapt to changing priorities.

Travel Requirements - Up to 10% travel expected

Why Join Us?

At Spartronics, you will play a key role in supporting the growth of a company enabling critical technological advancements. We offer competitive pay, comprehensive benefits, and a collaborative work environment.

Compensation:

This is an exempt level position with a salary range of $75,000-$85,000 annually. Compensation is based on previous Executive Assistant experience, education, and prior experience in the Manufacturing, Technology, or Aerospace industries.

Our Benefits:

• Medical, Dental, and Vision Insurance Plans.
• HSA/FSA Options.
• 401(k) with company match.
• Paid holidays and paid time off (PTO) promote a healthy work-life balance and improve overall well-being.
• Company-paid life and disability insurance equal to one times your annual salary, with options to increase coverage amounts.
• Basic Short-Term and Long-Term Disability insurance (company paid), with options to increase coverage amounts.
• Voluntary insurance plans at a group discount.
• Employee Assistance Program.
• Tuition Reimbursement Program.
• Opportunities to grow and excel in the Electronics Manufacturing industry at a company that values promotions and lea…