Executive Assistant

About the Role:

Provide professional administrative, clerical, and operational support for senior management and executive level staff within various business lines of the organization.

• Responsible for providing administrative, clerical, and technical support, including receiving and screening incoming calls and mail, composing, editing, and typing correspondence, scheduling appointments, and managing travel arrangements.
• Responsible for researching and assembling data for reports, projects, presentations, and committee and board assignments. Analyze, summarize, and communicate information in a professional manner for presentation to the Board of Directors, executives, and senior management.
• Prepare calendars, agendas, and materials for various meetings, including: board, ALLL, and ALCO. Maintain corporate records, including board minute books, bylaws, and policy. Review minutes to ensure compliance with bylaws and develop appropriate resolutions for board action.
• Coordinate activities surrounding annual and bi-annual meetings/retreats, as well as luncheon and dinner meetings. May be required to participate in management meetings and planning sessions. Coordinate meetings relating to highly confidential mergers and acquisitions.
• Prepare and compile requested information for federal/state regulators and/or internal/external auditors. Serve as recording secretary for exit conferences as needed.
• Maintain corporate organization charts.
• Monitor and reconcile expenses associated with related departments. In applicable business lines participate in budget, goal creation and communication.
• Oversee maintenance of executive office space and board room.
• Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes.
• Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training.
• Maintain a working knowledge of Bank’s written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description.
• May be asked to coach, mentor, or train others and teach coursework as subject matter expert.
• Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words.
• Takes personal initiative and is a positive example for others to emulate.
• Embraces our vision to become “Business Bank of Choice”
• May perform other duties as assigned.

About You:

Education

• H.S. Diploma/GED, with some college credits preferred

Experience

• 2-4 years — of experience in an executive assistant position. (Required)

Skills

• Possess excellent written and verbal communication skills.
• Extensive experience and proficiency with Microsoft Office software including: Outlook, Word, Excel, and PowerPoint. Experience with Microsoft Project or Access may be required.
• Experience with general business classes, analysis, and accounting may be required.
• Experience in banking, respective business line, or a related area may be required.
• Ability to maintain confidentiality and professionalism in all circumstances.
• Ability to innovate, adapt, and use discretion in difficult or changing situations.

Travel Requirements

• Occasional

The pay range for this role is $30.00 to $40.00.

The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process.

Primary Location: Ability to work fully onsite at posted location(s).

4370 La Jolla Village Dr Suite 300 San Diego CA 92122

Our Benefits:

We are proud to offer a competitive total rewards package including base wages and comprehensive benefits.

We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to a…