Executive Administrative Assistant

Executive Administrative Assistant

Location: Rancho Cordova, CA (onsite)

Contract: 9 months, W2 via staffing supplier (potential extension)

About the Role We’re seeking a highly skilled Executive Administrative Assistant to support multiple senior leaders in a fast-moving, dynamic environment. You’ll organize schedules, coordinate complex travel, handle expense reporting, and facilitate internal and external meetings.

Responsibilities

• Manage complex calendars and prioritize meetings across time zones
• Organize domestic/international travel: flights, hotels, visas, itineraries
• Process expenses accurately and maintain supporting documentation
• Coordinate meetings and events with external stakeholders (customers, partners, vendors)
• Support on-site meetings, executive visits, offsites, and customer engagements
• Serve as the primary contact for administrative matters, tracking deliverables
• Prepare meeting logistics and agendas

Qualifications

• 5+ years of executive or senior administrative support
• Experience supporting multiple leaders simultaneously
• Strong proficiency with Microsoft 365 (Outlook, Teams, Word, Excel)
• Experience planning travel and managing expenses
• Excellent organizational and communication skills
• High attention to detail, professionalism, and discretion

Preferred Qualifications

• Support for Sr. Director/VP level
• Experience coordinating executive visits and events
• Experience in technology, manufacturing, or corporate environments

Key Competencies

• Exceptional multitasking and prioritization
• Proactive, resilient, and able to handle urgent needs and shifting priorities
• Strong relationship-building and collaboration

Ready to thrive in a fast-paced workplace supporting top leaders? Apply today!