ROLE SUMMARY

The Executive Assistant role at Revamp supports the President by managing the day-to-day flow of time, information, and logistics so company leadership can stay focused on key priorities. This includes owning a complex, multi–time zone calendar; preparing meeting materials and context; triaging inbound communications; drafting messages on the President’s behalf; and coordinating travel, expenses, and completing time-sensitive local tasks and errands.

Overall, the job ensures the President and key stakeholders are well-prepared, schedules and commitments stay aligned, and important work moves forward smoothly and professionally. As an employee-owner, you will have a personal stake in the business you support, and your work will make a direct contribution to supporting a mission-driven company dedicated to providing impactful renewable energy solutions.

DUTIES & RESPONSIBILITIES:

CORE FUNCTIONAL RESPONSIBILITIES

• Manage a complex calendar across time zones, resolving conflicts and building in focus time, with the President making the final call on competing priorities.

• Prepare the President for meetings with the right context, materials, and priorities in hand.

• Book and manage complex domestic travel itineraries, and handle changes and disruptions in real time.

• Triage inbound calls, voicemails, and messages, routing them to the right person and scheduling follow-up conversations where warranted.

• Prepare and submit expense reports, including receipt capture, coding, and coordination with the Finance team.

• Complete time-sensitive local errands and in-person tasks in the Oakland and greater bay area.

• Flex into project and event support for the broader leadership team as bandwidth allows.

• Draft and send communications on the President’s behalf as needed

• Coordinate personal logistics alongside business commitments, including family calendar coordination, appointments, and household vendors as needed.

EVENT SUPPORT AND EXECUTION

• Support management and leadership meeting logistics, including agendas and materials.

• Assist with the logistics timeline for each event, tracking headcount, vendor commitments, and deadlines through to completion.

• Coordinate with Operations and Finance on contracts, deposits, and vendor payments.

CONFIDENTIALITY & RECORDKEEPING

• Follow Revamp’s expenses, travel, and procurement policies, and submit documentation complete and on time.

• Handle highly confidential company, client, employee, and personal information with strict discretion.

• Keep calendar records, contact information, and travel documentation accurate and current.

COLLABORATION & COMMUNICATION

• Serve as a point of contact between the President and clients and other outside parties.

• Coordinate with the Finance team on expense submission and with Operations on office and event logistics.

• Communicate scheduling decisions and changes clearly to internal and external stakeholders, including on short notice.

• As needed, provide administrative support for additional members of the executive team.

ADDITIONAL RESPONSIBILITIES

• Perform essential duties including meeting deliverables and deadlines.

• Perform additional related duties as assigned or directed.

EXPERIENCE, KNOWLEDGE, SKILLS, & ABILITIES:

REQUIRED

• 5+ years supporting a founder, president, or C-suite executive.

• Demonstrated ability to manage a complex calendar across time zones, resolving conflicts and protecting focus time.

• Experience coordinating complex domestic travel and resolving itinerary changes as they happen.

• Excellent written communication.

• Demonstrated sound judgment with managing sensitive and confidential information.

• Strong command of Microsoft 365, including Outlook and Teams.

• Composure under shifting priorities, and a habit of flagging problems before they become urgent.

• Based in or willing to commute to the Oakland area for a hybrid schedule of ~3 days per week on site, including the ability to come into the office or run area errands on short notice.

• Availability during core hours of 9:00 AM to 3:00 PM Pacific, Monday through Friday with flexibility to be available outside of those hours as needed including occasional morning and evening availability.

• Driving is an essential function of this role. Requires a valid driver’s license, a reliable personal vehicle, and personal auto insurance meeting Revamp’s minimum coverage requirements. Mi…