Executive Assistant

Executive Assistant to Founder & CEO

Strong preference for candidates currently living in San Francisco or Southern Marin. Due to the highly collaborative and on-site nature of the role

Following application instructions below

Preferred Candidate Locations:

San Francisco, Presidio Heights, Pacific Heights, Marina, Cow Hollow, Laurel Heights, Richmond District, Mill Valley, Sausalito, Southern Marin, Burlingame, Hillsborough, Oakland, Emeryville

About the Opportunity

A highly respected luxury design and client-services firm is seeking an exceptional Executive Assistant / Founder Support Partner to work directly alongside the Founder & CEO.

This is not a traditional Executive Assistant role. This position is best suited for someone who thrives in a fast-paced, high-touch, highly relational environment where communication, responsiveness, anticipation, and operational support are critical to the success of the business.

The Founder is deeply involved in client relationships, business development, creative direction, and day-to-day operations. This role serves as the connective tissue behind the scenes — ensuring information flows quickly, priorities stay aligned, and nothing falls through the cracks.

The ideal candidate is proactive, highly organized, emotionally intelligent, tech-savvy, and energized by supporting a high-performing founder and luxury brand environment.

What You’ll Own

Executive Support + Communication Management

• Manage complex calendar scheduling with strong attention to timing, logistics, and priorities
• Monitor and manage inbox communication throughout the day with urgency and discernment
• Draft responses and communicate professionally on behalf of the Founder
• Act as a trusted communication hub between the Founder, clients, vendors, internal team members, and external partners
• Track action items, follow-ups, and ongoing conversations to ensure continuity and responsiveness
• Help protect the Founder’s time, energy, and focus

Real-Time Operational Support

• Process and organize a high volume of fast-moving information throughout the day
• Communicate proactively and consistently to ensure alignment on priorities and next steps
• Anticipate needs and solve problems before they become issues
• Support both business and select personal logistics as needed
• Assist with travel coordination, scheduling, errands, appointments, reservations, and miscellaneous administrative support
• Manage shifting priorities calmly and efficiently in a dynamic environment

Business Development + Team Coordination

• Support business development initiatives, lead tracking, and follow-up coordination
• Assist with CRM updates, tracking documents, and organizational systems
• Coordinate with operations leadership and team members to ensure projects and communication stay aligned
• Help create operational consistency and improved workflows across the business

What Makes This Role Different

This role is ideal for someone who:

• Thinks quickly and communicates clearly
• Enjoys high-touch support environments
• Is energized by fast-paced, client-facing businesses
• Can manage multiple conversations and priorities simultaneously
• Understands urgency without becoming reactive
• Thrives being highly involved and highly trusted

This is NOT a rigid 9–5 administrative role. The right person understands how to operate with flexibility, responsiveness, ownership, and strong judgment.

Ideal Backgrounds

Candidates from the following environments tend to excel in this type of role:

• Luxury real estate teams
• Founder-led businesses
• Talent agencies or sports agencies
• Luxury hospitality or concierge services
• UHNW family office support
• Event production or client-services organizations
• Executive support within fast-paced entrepreneurial environments

Preferred Experience

• 5+ years supporting executives, founders, or high-performing professionals
• Experience managing complex calendars and high-volume communication
• Strong organizational and follow-through skills
• Experience working in highly relational, service-oriented businesses
• Comfortable managing confidential and sensitive information
• Tech-savvy and quick to learn new systems and communication tools
• Strong written and verbal communication skills
• Ability to operate independently while maintaining alignment with leadership priorities

Key Traits for Success

• Highly proactive and anticipatory
• Calm under pressure
• Extremely detail-or…