Executive Assistant to Founder/CEO

We have an exciting opportunity for a top-notch, and creative Executive Assistant. The position will provide right-hand support to the Founding Partner/CEO of an Architecture and Design Firm located in Chicago. The Executive Assistant will provide the highest level of executive and project support necessary for the CEO and will provide exceptional service to the clients, maintain design excellence across all projects, and ensure operational efficiency. The ideal candidate will be skilled at addressing competing demands and complex schedules with a steady presence and a can-do attitude. This position requires someone proactive, adaptable to changing priorities, extremely detail-oriented, and can manage multiple highly important, time sensitive deadlines. The salary target is $120k-$150k plus health, dental, vision, short and long term, PTO, and 401k.

Recruiter: Connie Stathopoulos

Responsibilities

• Managing the Founding Partner’s complex and dynamic calendar on both a strategic and day-to-day basis. This will include coordinating meetings with both internal and external partners, managing travel schedules, and coordinating leadership and firmwide efforts like Partners Meetings.
• Serving as an internal liaison for Founder/CEO, ensuring that relevant team members are informed of key meetings, expectations, and deadlines.
• Serving as key point of contact for clients and external collaborators on behalf of the CEO, handling interactions with sensitivity and confidentiality.
• Facilitating communication between other Partners, Principals, internal teams, and clients. Leading complex scheduling tasks involving multiple Partners and Principals.
• Preparing documents, correspondence, presentations, and meeting agendas as requested
• Leading logistics, booking, and coordination for travel and speaking engagements.
• Managing Founding Partner’s contacts database. .
• Maintaining and renewing Founding Partner’s appointments on committees, teaching positions, professional organizations, and similar.
• Maintaining the strictest confidentiality regarding business and personal affairs.
• Assisting with some of the Founding Partner’s personal tasks as needed.
• Handling special projects and additional responsibilities as needed.

Requirements

• Bachelor’s degree from an accredited institution.
• 10+ years’ experience supporting C-suite executives.
• A passion and demonstrated aptitude for executive support.
• A positive attitude and proactive approach to problem solving.
• Ability to prioritize conflicting needs and to follow through on all tasks.
• Ability to adapt to shifting demands, deliver under tight time constraints, and thrive in a fast-paced environment.
• Ability to maintain highest level of confidentiality, diplomacy, and professionalism.
• Must have Expert level competency with entire MS Office Suite (including Excel and PowerPoint)
• Proficiency in Adobe Creative Suite and graphic design skill are a plus.
• Architecture, Design, or Creative Industry highly desirable

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster