Executive Assistant

Executive Assistant , Santa Clara, CA (Onsite, Monday–Friday)

We are seeking a highly polished, proactive, tech-savvy Executive Assistant who embraces leveraging AI technology to support 3 investment professionals within a fast-paced venture capital environment. Must have Venture Capital or Private Equity industry experience . This role requires exceptional organizational skills, sound judgment, and the ability to always operate with discretion and efficiency.

As a key partner to the investment team, you will play a critical role in maximizing executive effectiveness by managing complex scheduling, coordinating high-level interactions, and ensuring seamless day-to-day operations. You will regularly engage with portfolio company executives, prospective founders, and limited partners, serving as a professional and credible representative of the firm.

Key Responsibilities

• Manage complex and ever-changing calendars across multiple executives, ensuring strategic prioritization and alignment
• Coordinate extensive domestic and international travel, including detailed itineraries and real-time adjustments
• Serve as a primary point of contact for internal and external stakeholders, including portfolio company leadership, prospective investments, and limited partners
• Plan and execute board meetings and investor-related activities for portfolio companies
• Coordinate internal and external meetings, including logistics, materials preparation, and follow-ups
• Track and manage action items, proactively ensuring timely execution and alignment with business priorities
• Prepare and process expense reports, invoices, and related administrative documentation
• Support firm-hosted events and offsites, including planning and on-site execution
• Provide cross-functional administrative support and coverage for the broader team as needed
• Handle ad hoc projects with a high degree of ownership and attention to detail

Qualifications

• Must have 5+ years of experience supporting senior executives within venture capital or private equity industries.
• Demonstrated ability to manage competing priorities in a fast-paced, high-demand setting
• Exceptional attention to detail and strong organizational discipline
• High level of professionalism, discretion, and sound judgment
• Strong written and verbal communication skills
• Proactive mindset with the ability to anticipate needs and solve problems independently
• Confident, polished presence with a service-oriented approach to stakeholder interactions
• Technologically adept, with proficiency in Microsoft Outlook and experience leveraging AI tools to enhance productivity
• Proven ability to manage sensitive information with the highest level of integrity

Work Environment & Schedule

• Onsite in Santa Clara, CA, Monday through Friday
• Standard hours are 7:30 AM – 4:30 PM PT, with flexibility as business needs require

Compensation

• Highly competitive compensation package, commensurate with experience