Executive Assistant to the City Manager

Location

501 Main Street Half Moon Bay, 94019

Description

The City of Half Moon Bay has an exciting employment opportunity for the position of Executive Assistant to the City Manager! APPLICATION DEADLINE: MONDAY SEPTEMBER 7, 2026, 11:59 P.M.

About The Position

The City of Half Moon Bay is seeking a highly motivated, highly skilled, innovative and enthusiastic individual to join the City Manager’s Department as the Executive Assistant to the City Manager. As a critical member of this team, you will be responsible for a variety of confidential, complex secretarial and administrative duties for the City Manager, principal staff and the City Council including administering assigned programs; coordinating and participating in office functions in support of City goals and objectives and providing support as needed to divisions of the City Manager’s Office and other City departments.

Monthly Salary: $7,437 - $9,039/monthly DOE plus Excellent Benefits Package.

Summary of Duties and Essential Functions

Executive Assistant to the City Manageris responsible for, but not limited to, the following duties:

• A confidential team player, comfortable working with a variety of city council, boards, commission members and regulatory agencies.
• A person who is able to make a significant difference in the day-to-day city operations for the City Manager.
• A professional with extensive experience in managing CEO associated activities.
• A skilled communicator with excellent writing and interpersonal skills.
• An analytical thinker and innovative problem solver who thinks outside the box.
• A professional skilled at juggling multiple priorities and projects in order to meet targeted deadlines in a calm and collective manner.

Minimum Qualifications

We are looking for any combination of experience and training that enables a person to excel in the position, such as:

• Education: Possession of Associate of Arts degree from a business or community college in a Business Administration or related field; A bachelor’s degree from a four-year college or university, with course work in Public or Business Administration or a related field is preferred.
• Experience: Five (5) years of increasingly responsible office administrative and secretarial experience in a public agency setting providing support to an executive level administrator and working with management-level staff and the public. Additionally, at least two (2) years of the experience working with elected and appointed officials is preferred.

We are also very in having an individual join our team who is skilled in:

• Responding to inquiries from and providing information to members of the public, employees, other City departments, City Council and other government agencies.
• Supporting Communications initiatives by assisting with website updates, public outreach, social media, and internal communications.
• Composing, preparing and proofreading confidential correspondence, reports, and other complex documents.
• Assisting in the preparation and administration of the City’s budget.
• Drafting Requests for Proposals for City projects and supporting the procurement process by collecting formal and informal bids.
• Providing logistical and administrative support for City-sponsored and special events and activities involving other City departments, City commissions; community organizations and other government agencies.
• Maintaining a City Manager’s (CEO’s) calendar, exercising discretion in committing his/her time, and tactfully referring callers and visitors to other sources of information or service as appropriate.

Physical Demands: The ability to maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned.

Working Conditions: This position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer, and acute hearing is required when providing phone service and communicating in person. The need to lift, drag and push files, computer reports or other materials weighing u…