Executive Administrative Assistant

Aspire Neuropsychological Services is seeking a highly organized, proactive, and personable Executive Administrative Assistant to support our leadership team and contribute to the smooth operation of our growing neuropsychological practice.

This is an excellent opportunity for someone who enjoys being the person who keeps things organized, communicates professionally, anticipates needs, and helps a busy team stay on track. The ideal candidate is dependable, detail-oriented, comfortable working independently, and able to balance competing priorities while maintaining a warm and professional presence.

Because we work in a healthcare environment, confidentiality, discretion, professionalism, and attention to detail are essential.

Key Responsibilities

• Provide comprehensive administrative and organizational support to executive and clinical leadership
• Manage complex calendars, coordinate meetings, appointments, and other scheduling needs.
• Serve as a professional and welcoming point of contact for clients, clinicians, vendors, and other professional contacts
• Answer and manage a multi-line phone system with exceptional professionalism and phone etiquette
• Respond to emails, inquiries, and routine correspondence in a timely and professional manner
• Assist with client communication, follow-up, scheduling coordination, and administrative questions
• Perform accurate data entry and maintain organized electronic records and files
• Maintain confidential records in accordance with company policies and HIPAA laws.
• Assist with administrative aspects of clinical operations and ensure information is communicated accurately between leadership and team members
• Support office operations, including ordering supplies, coordinating equipment needs, and maintaining an organized work environment
• Assist with tracking projects, deadlines, administrative tasks, and follow-up items for leadership
• Help identify administrative needs and proactively address issues before they become problems
• Perform general administrative and special-project duties as assigned

Qualifications

• Previous experience in an administrative, executive assistant, medical office, healthcare, behavioral health, or professional office environment preferred
• Exceptional organizational and time-management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Professional, warm, and polished phone and interpersonal skills
• Ability to manage multiple priorities and remain calm in a fast-paced environment
• Strong proficiency with Microsoft Word, Excel, and Outlook
• Strong computer skills and ability to learn new software and systems quickly
• Experience with electronic records, scheduling platforms, or practice-management software is a plus
• Experience with G suite is a plus.
• Ability to handle confidential and sensitive information with discretion
• Strong problem-solving skills and the ability to work independently
• Bilingual communication skills are highly desirable
• Previous executive or personal assistant experience is preferred but not required

What We’re Looking For

The right person for Aspire is more than someone who can complete a checklist. We are looking for someone who takes ownership, notices the details, communicates clearly, and genuinely enjoys helping a team succeed.

You should be comfortable shifting priorities when necessary, anticipating what leadership may need, following through on tasks without constant direction, and interacting professionally with clinicians, clients, and colleagues.

A positive attitude, strong work ethic, reliability, and willingness to be a team player are extremely important to us.

Why Join Aspire?

At Aspire Neuropsychological Services, you’ll have the opportunity to work alongside a dedicated team of professionals in a collaborative, mission-driven environment focused on providing high-quality neuropsychological services.

We value:

• A supportive and collaborative team culture
• Professionalism and respect
• Strong communication
• Work-life balance
• Opportunities to learn and grow
• A positive, team-oriented workplace
• Meaningful work supporting both our clinical team and the individuals we serve

If you are an organized, dependable, highly communicative professional who enjoys keeping things running smoothly and wants to become an integral part of a growing healthcare organization, we would love to hear from you.

Apply today to join the As…